Administrative Assistant III

ICONMA; Fairfax (VA); Sur place; USD 52 000 - 62 000; Plein temps

Avantages offerts par ce poste

Health Benefits

Referral Program

Excellent growth opportunities

Résumé du poste

Talentify seeks an Administrative Assistant III for our Fairfax, VA location to support the Director’s Office with calendar management, meeting coordination, and general administrative tasks.

The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information with discretion. Prior experience supporting senior management and a high school diploma are preferred, with opportunities for growth.

Qualifications

• Experience providing administrative support and calendar management.
• Strong organizational skills and attention to detail.
• Proficiency with MS Office and data entry.
• Experience supporting senior management preferred.

Responsabilités

• Answering the NCS phone line and greeting visitors.
• Manage calendars and schedule meetings with stakeholders.
• Prepare and format correspondence and documents.
• Coordinate conference room reservations and room calendars.
• Provide general administrative support to the Director’s Office.
• Distribute mail and packages and assist with special projects as time allows.

Connaissances

Calendar management

Meeting coordination

Data entry

Oral and written communication

Microsoft Office

Discretion with confidential info

Time management

Organizational skills

Formation

High school diploma or equivalent

Outils

Microsoft Office

Description du poste

Our client, a Government Relations Services company, is looking for a Administrative Assistant III for their Fairfax, VA location.

Responsibilities

• Answering the NCS phone line Greeting and directing visitors to NCS facilities Distribution of mail and packages received Contact NCS-IT staff for any technical issues Facilities point of contact/reporting Order office supplies Potential special projects, admin support as needed and as time allows Administrative support functions such as managing and coordinating calendars and meetings Scheduling and coordinating meetings with internal and external stakeholders Preparing and formatting correspondence and other documents Maintaining files and records Assisting with meeting materials and follow-up items Coordinating reservation of conference rooms and meeting logistics and update room calendars Providing general administrative support to the Director’s Office as needed

Requirements

• Knowledge of a variety of standard administrative procedures Ability to perform data entry Ability to communicate effectively through written and oral means Ability to gather and process simple data Strong organizational and time-management skills Attention to detail The ability to manage multiple competing priorities Effective written and verbal communication skills Proficiency with Microsoft Office applications Ability to exercise appropriate discretion when handling sensitive or confidential information.
• Experience providing administrative or executive-level support, including calendar management, meeting coordination, correspondence, and document preparation.
• Prior administrative assistant experience
• Prior experience supporting senior management or an executive office environment.
• Any combination of education, experience and training equivalent to high school graduation

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities