Administrative Assistant III

NorthShore University HealthSystem; Evanston (IL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Incentive pay for select positions

Tuition Reimbursement

Free Parking

Wellness Program Savings Plan

Health Savings Account Options

Retirement Options with Company Match

Paid Time Off and Holiday Pay

Community Involvement Opportunities

Job summary

NorthShore University HealthSystem in Evanston, Illinois is seeking an Administrative Assistant III to provide advanced administrative support in a dynamic healthcare environment. You will manage executive communication, calendars, and correspondence while maintaining budget trackers.

The ideal candidate has a Bachelor’s Degree, at least 3 years of experience, and is comfortable with technologies including video conferencing tools. A comprehensive benefits package is offered, including medical and retirement options.

Qualifications

• 3 years administrative experience, preferably in healthcare, marketing or a hospital setting.
• Comfort with emerging technologies, including use of AI (specifically Google Gemini).
• Experience with video conferencing tools such as Webex or Teams.

Responsibilities

• Provide advanced administrative support to the executive team.
• Serve as the primary point of contact and manage calendars.
• Process invoices and maintain budget trackers.

Skills

Professionalism

Discretion

Emerging technologies

Video conferencing tools

Microsoft 365 Suite

Enterprise tools (Workday, SAP, ServiceNow)

Education

Bachelor’s Degree Preferred

Job description

Role Overview

The Administrative Assistant III will provide advanced administrative support to the Marketing & Communications executive team in a dynamic healthcare environment.

What You Will Do

• Serve as the primary point of contact, manage calendars, correspondence, executive communications, and scheduling priorities;
• Process invoices, monitor spending, and maintain budget trackers.

Why It Might Be a Fit

Requires a high level of professionalism, discretion, and ability to handle complex tasks; opportunity for career growth and development; competitive benefits package.

Requirements

• Bachelor’s Degree Preferred
• 3 years administrative experience, preferably in a healthcare, marketing or hospital setting
• Comfort with emerging technologies, including use of AI (specifically Google Gemini)
• Experience with video conferencing tools such as Webex or Teams
• Familiarity with using Microsoft 365 Suite
• Experience with enterprise tools such as Workday, SAP and ServiceNow

Benefits

Incentive pay for select positions

Opportunity for annual increases based on performance

Career Pathways to Promote Professional Growth and Development

• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities