Administrative Assistant III

University System of New Hampshire; Durham (NH); Vor Ort; GBP 24.000 - 30.000; Vollzeit

Zusammenfassung

The University System of New Hampshire is seeking an Office Services position to support the Campus Services Office, handling customer service for students, parents, faculty, staff, and guests, and managing ID, parking, and meal plans. You will coordinate with Housing, Conferences and Catering, Athletics, and Student Accounts, and ensure data integrity for financial transactions.

Responsibilities include account management across multiple systems, event support, reporting, and liaison activities

Qualifikationen

• High school graduation and two years of office experience, specialized training or any combination of experience and higher education equal to two years.
• Knowledge of office practices, procedures and use of electronic equipment as required by department.
• Organizational and analytical skills.
• Keyboarding and computer skills, such as word processing, e-mail, Internet, spreadsheets and software applications as required by department.
• Proficiency with Microsoft Suite, including Word, Excel, and Outlook.
• Effective written and oral communication skills.
• Ability to establish and maintain effective working relationships with staff, students and the general public.

Aufgaben

• Provide customer service to students, parents, faculty, staff, and campus guests in person, by phone, and electronically.
• Resolve parking, meal plan, debit plan, and ID issues with strong conflict resolution and research.
• Maintain confidentiality when handling sensitive information.
• Open, close, and manage customer accounts across parking, dining, and ID systems; deliver reporting and recommendations.
• Liaise between Campus Services and other UNH departments to meet Dining, ID, and Parking Services needs.
• Support First-Year programs to ensure Orientation and events are successful.
• Arrange and coordinate parking for conferences, seminars, and other events.
• Create billing for parking, dining, and ID transactions and end-of-day reporting.
• Assist with reconciliation of debit accounts, meal plan sales, and related billing with Finance.
• Participate in strategic planning and staff development activities.

Kenntnisse

Office experience

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Data entry

Analytical skills

Ausbildung

High school diploma

Tools

Banner Student

Transact System

TruCredential ID Card

Cardinal TickeTrack

iParq

Jobbeschreibung

This position supports the operation of the Campus Services Office by providing excellent customer to service students, parents, faculty, staff and campus guests; maintaining and managing working relationships with many campus departments particularly Housing, Conferences and Catering, Athletics and Student Accounts, operate electronic systems for meal plan and debit plan management, the campus ID program, parking permit and parking enforcement management and electronic financial account management; ensuring data security and integrity and provide oversight to the financial transaction of approximately $35 million in cash, check and billed revenue. Review/process parking permit applications and ticket payments, arrange and coordinate parking for special events.

Duties/Responsibilities:

• Provide customer service to students, parents, faculty, staff, and campus guests in the office, on the phone and via electronic means.
• Solve parking, meal plan, debit plan and ID related issues utilizing a high level of conflict resolution and research to assist customers.
• Maintain confidentiality in handling and communicating sensitive or restricted information.
• Open, close and change customer accounts in all parking, dining, and ID systems. Does research, basic analysis, and provides reporting and recommendations for management use from these systems.
• Act as a liaison between Campus Services and other key UNH Departments to meet their needs of Dining, ID, and Parking Services.
• Provide support to First-Year programs to ensure that Orientation and First Year events are successful.
• Arrange and coordinate parking utilizing special event management systems for conferences, seminars, and other special events.
• Create special event reports and communicate event needs to other staff members.
• Work with University Conferences and Catering to provide meal plan, ID, and parking support to various campus and non-campus customers including conferences, camps and academic programs during the summer session.
• Create billing for all parking, dining, and ID transactions, including end of day reporting.
• Assist with reconciliation of debit accounts, meal plan sales, and other external and internal billing for parking, dining, and ID services with Finance.
• Plan for the future operation of the Campus Services office.
• Engage in strategic planning activities.
• Participate in self-development activities.
• Attend Training and Development opportunities.
• Other duties as assigned.

Requirements:

• Minimum Education & Experience: High school graduation and two years of office experience, specialized training or any combination of experience and higher education equal to two years.
• Knowledge, Skills, & Abilities: Knowledge of office practices, procedures and use of electronic equipment as required by department.
• Organizational and analytical skills.
• Keyboarding and computer skills, such as word processing, e-mail, Internet, spreadsheets and software applications as required by department.
• Proficiency with Microsoft Suite, including Word, Excel, and Outlook.
• Effective written and oral communication skills.
• Ability to establish and maintain effective working relationships with staff, students and the general public.

Preferred Qualifications

• Work experience in college/university environment.
• Working knowledge of Banner Student, Transact System, TruCredential ID Card system, Cardinal TickeTrack, and iParq systems.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The Univer