Program Support Assistant

University System of New Hampshire; Durham (NH); On-site; USD 22,000 - 36,000; Full time

Job summary

The University System of New Hampshire in Durham, NH is seeking an experienced events coordinator to plan and execute conferences and campus events. You will arrange facilities, services, and vendor coordination to meet client objectives while overseeing budgets and income tracking.

Responsibilities include developing conference registration sites, handling dining reservations, and providing comprehensive administrative support.

Qualifications

• High school diploma or equivalent with five years of related office experience, or an Associate's degree with three years of related experience, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office.
• Understanding of office practices and use of electronic equipment as required by department.
• Ability to establish and maintain effective working relationships with staff, vendors, customers, students, and the general public.

Responsibilities

• Plan and execute events based on client objectives.
• Arrange facilities and services for conferences; coordinate with service providers.
• Oversee budgets, financial records, and monitor income and expenditures.
• Develop and maintain conference registration websites.
• Coordinate and provide event details to campus partners.
• Coordinate group dining hall reservations and billing.
• Support program activities including catering orders, scheduling, and billing.
• Prepare and process weekly billing and provide required reports.
• Provide administrative support such as answering phones, responding to general email, ordering supplies, managing inventory, and producing reports.
• Other duties as assigned.

Skills

Office administration

Relationship building

Time management

Education

Associate's degree or higher

College degree (preferred)

Tools

Microsoft Office

Job description

Job Duties:

• Responsible for the planning and execution of events based on the objectives of client.
• Arrange for facilities and services for each assigned conference, including follow-up on all details and coordination with appropriate service providers.
• Oversee preparation of budgets, financial records and statements, and monitor income and expenditures of each conference program.
• Develop and maintain conference registration websites.
• Organize, coordinate and provide appropriate event details to campus partners.
• Coordinate group dining hall reservations and billing.
• Perform a wide range of responsibilities in support of program activities such as: group/conference dining reservations, catering orders, scheduling and billing.
• Prepare and process weekly billing and provide all required reports.
• Provide administrative support such as answering phones, responding to the general email, ordering supplies and managing office inventory, depositing funds, producing reports and financial summaries.
• Other duties as assigned.

Minimum Qualifications:

• High school graduation and five years of related office experience or Associate's degree and three years of related experience or a combination of higher education and related experience equal to five years.
• Proficiency in various computer applications, including Microsoft Office.
• Understanding of office practices, procedures and use of electronic equipment as required by department.
• Ability to establish and maintain effective working relationships with staff, vendors, customers, students, and the general public.

Preferred Qualifications:

• College degree.
• Experience in the administrative functions of the conference and catering industry.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Compensation Pay Range:

$16.05 - $26.37

The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources

Location:

Durham