Administrative Assistant III

Bank of America; Boston (MA); On-site; USD 34,000 - 72,000; Full time

Benefits offered by this job

Benefits eligible

Discretionary incentive eligible

Job summary

Bank of America is hiring an Administrative Assistant to support a Sr. Executives in Global Leasing. The role involves coordinating travel, processing expense reports, and assisting with technology purchases and onboarding.

You should excel in communication, organization, and handling confidential information, with a proactive, team-oriented mindset in a high-demand environment.

Qualifications

• 5+ years experience as an Administrative Assistant supporting Sr. Executives in the Global Leasing division.
• Excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Strong knowledge of general business and corporate cultures.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrates dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must have excellent judgment; independent thinker and resourceful.
• Proficient knowledge and usage of MS Office, including Outlook, Excel, Word and PowerPoint.

Responsibilities

• Provides all forms of administrative support to a team of Leasing professionals.
• Coordinates a high volume of travel arrangements and processes expense reports per enterprise policies.
• Resolves technology issues (hardware/software purchases), tracks events, and supports onboarding for Global Leasing staff.
• Acts as Access Control Representative (ACR) granting building and suite access and maintains system access.
• Maintains understanding of firm policies and handles issues independently.
• Drives general administrative duties, ad-hoc projects, and group events.
• Orders supplies and maintains inventory.
• Collaborates with teammates and provides backup for fellow admins when needed.
• Performs other administrative duties as assigned.

Skills

Interpersonal skills

Communication skills

Attention to detail

Problem solving

Tools

MS Office Suite

Job description

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’s physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact.

Job Description

• Provides all forms of administrative support to a team of Leasing professionals
• Coordinates a high volume of travel arrangements and accurately processes expense reports; ensuring adherence to enterprise expense policies
• Resolution of technology issues (hardware/software purchases), event ticket tracking, conference registration and Global Leasing employee on/off boarding assistance
• Act as Access Control Representative (ACR) granting building and suite access as well as ongoing systems access maintenance
• Maintains understanding of firm policies and handles certain issues independently
• Responsible for participation in general administrative duties, ad-hoc projects, and or group events
• Orders supplies and keeps inventory well-stocked
• Demonstrated ability to work collaboratively as part of a team, including providing backup for fellow administrators when needed
• Other administrative duties as assigned

Requirements

• 5 + years experience as an Administrative Assistant supporting Sr. Executives in the Global Leasing division.
• Requires excellent interpersonal and communication skills
• High attention to detail
• Ability to maintain high standards despite pressing deadlines
• Ability to solve problems quickly and efficiently
• Strong knowledge of general business and corporate cultures
• Ability to handle highly sensitive, confidential and non-routine information
• Self-starter with excellent anticipation skills; problem solving; follow up
• Demonstrated dependability and sense of urgency about getting results
• Demonstrates high degree of integrity and confidentiality
• Strong organizational skills
• Comfortable working with people at all organizational levels
• Comfortable working in a sometimes hectic, high-pressure environment
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Must have excellent judgment; independent thinker and resourceful
• Proficient knowledge and usage of MS Office, including Outlook, Excel, Word and PowerPoint

Shift: 1st shift (United States of America)

Hours Per Week: 40

Pay Transparency details US - MA - Boston - 100 Federal St - 100 Federal St Lp (MA5100), US - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100), US - RI - Providence - 1 Financial Plz - 1 Financial Plaza (RI1537)

Pay range $25.00 - $52.34 hourly pay, offers to be determined based on experience, education and skill set. Discretionary incentive eligible

This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.

Benefits This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.

Privacy Statement: https://careers.bankofamerica.com/en-us/privacy-notice

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference.

Partnering Locally

Learn about some of the ways Bank of America is making a difference in the communities we serve.

Global Impact

Learn about the six areas that guide Bank of America’s efforts to help make financial lives better for customers, clients, communities and our teammates.

Opportunity and Inclusion

Each employee brings unique skills, background and opinions. We see opportunity and inclusion as our platform for innovation and a key component in our success.

Our Values

Learn about our four values that represent what we believe.

Pay Transparency

https://careers.bankofamerica.com/en-us/pay-transparency