Program Assistant I

Education Service Center Region 13; Edinburg (TX); On-site; USD 37,627 - 45,988; Full time

Job summary

A regional educational service center in Edinburg, Texas is seeking an Administrative Assistant to support the Leadership and Instructional Foundations department. The ideal candidate should possess a High School diploma or GED with a minimum of five years of administrative experience. Key responsibilities include assisting in various tasks, managing workshops, and communicating effectively with clients. This full-time position offers a competitive salary starting at $41,808.00 with potential continuation based on grant renewal.

Qualifications

• Minimum five years’ experience as an administrative assistant or in an office setting.
• Ability to work quickly and efficiently while managing multiple tasks.
• Experience with customer service for both internal and external clients.

Responsibilities

• Assist with tasks in the Leadership and Instructional Foundations for Texas Department.
• Prepare and facilitate workshops, conferences, and institutions.
• Develop brochures, newsletters, and other necessary documents.
• Serve as a representative of the Education Service Center displaying courtesy.

Skills

Organizational skills

Excellent verbal and written skills

Interpersonal skills

Time-management skills

Ability to work independently

Customer service skills

Experience with Microsoft Office Suite

Experience with virtual platforms

Education

High School diploma or GED

Undergraduate degree preferred

Tools

Microsoft Office Suite

Google Suite

Canva

Job description

Date Posted: 10/2/2025

Location: Education Service Center Region 13 - 600

District: Education Service Center Region 13

Reports To: Director, Leadership and Instructional Foundations for Texas (LIFT)

Salary: This is a full-time, twelve‑month position at 232 days with a minimum salary of $41,808.00. This is a grant‑funded position and continued employment is contingent upon grant renewal.

Job Summary (Primary Purpose)

Assist with tasks and duties associated with the effective functioning of the leadership and Instructional Foundations for Texas (LIFT) Department in Academic Services by providing direct assistance to the Director, Coordinators, Program Managers, Education Specialists, and external clients.

Required Qualifications

• High School diploma or GED required.
• At least five years’ experience as an administrative assistant or in an office setting required.

Preferred Qualifications

• Undergraduate degree preferred.

Knowledge and Skills

• Ability to maintain electronic files.
• Ability to disseminate information in a clear and concise manner to internal and external clients.
• Ability to organize and prioritize workflow.
• Ability to multi‑task when supporting multiple specialists.
• Strong interpersonal skills.
• Ability to work independently with minimum supervision.
• Excellent verbal and written skills.
• Excellent organizational skills.
• Excellent interpersonal and customer service skills.
• Excellent time‑management skills with proven ability to meet deadlines.
• Ability to work quickly and efficiently yet effectively.
• Ability to work well in team situations and collaborate with others.
• Ability to create flyers using Canva, Publisher, or other platforms (preferred).
• Demonstrated experience using Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Demonstrated experience with virtual platforms (such as Zoom and Teams).
• Demonstrated experience with learning management systems (such as Canvas) preferred.
• Demonstrated experience with customer service, both internal and external.

Major Job Responsibilities/Essential Functions

• Serve as a representative of ESC Region 13, displaying courtesy, tact, consideration, and discretion in all interactions with other members of the educational community and with the public.
• Work with Education Specialists, Program Managers, Coordinators, and other Program Assistants to serve the internal and external clients associated with this position and to accomplish the goals of ESC Region 13.
• Assist in the preparation for and facilitation of workshops, conferences, and institutes.
• Develop, design, and produce brochures, newsletters, flyers, and other documents.
• Complete clerical duties in a timely and efficient manner.
• Understand and use ESC Region 13 internal systems.
• Receive incoming calls, take messages, and refer/route calls to appropriate staff for efficient client service in a timely and positive manner.
• Have a client‑centered approach with possible conflict resolution with clients.
• Perform other duties as assigned.

Supervisory Responsibilities

N/A

Budget Responsibilities

General knowledge of program budget.

Working Conditions (Physical/Mental Demands & Environmental Factors)

• Lifting and carrying (0‑15 pounds).
• Some travel by car to presentation venues as necessary.
• Multi‑task environment.
• Ability to handle stress.
• Communicates clearly and effectively (verbal and written).
• Follows policies and procedures.
• Maintains emotional control.
• Attention to detail.
• Reading, writing, proofreading.
• Office environment.

Equipment Used

• General office equipment, Windows computer and peripherals, audio/visual equipment, and other equipment as requirements change.