Administrative Assistant II — Youth Programs & Operations

University of Wisconsin; Madison (WI); Hybrid; USD 21,000 - 31,000; Full time

Job summary

University of Wisconsin–Madison, Division of Extension, Positive Youth Development Institute, is seeking an Administrative Assistant II to provide comprehensive administrative support to Institute leadership and program staff. The role emphasizes customer service, organization, and cross‑functional coordination to ensure efficient program delivery.

Responsibilities include maintaining websites and records, coordinating purchases and travel, and supporting volunteer programs.

Qualifications

• Customer service oriented, highly organized, and detail-focused.
• Strong communication skills and ability to manage multiple priorities.
• Ability to collaborate with diverse stakeholders and support a team-driven environment.

Responsibilities

• Sends, receives, copies, and distributes communications according to policies.
• Maintains electronic/physical records and organize documents.
• Schedules logistics for meetings, conferences, travel, and operations.
• Serves as first point of contact and routes complex inquiries to appropriate entities.
• Collects and prepares communication materials using various media.
• Provides general office management and may supervise student assistants.

Skills

Customer service

Organization

Attention to detail

Communication skills

Job description

University of Wisconsin–Madison, Division of Extension, Positive Youth Development Institute, is seeking an Administrative Assistant II to provide comprehensive administrative support to Institute leadership and program staff. The role emphasizes customer service, organization, and cross‑functional coordination to ensure efficient program delivery.

Responsibilities include maintaining websites and records, coordinating purchases and travel, and supporting volunteer programs.