ADMINISTRATIVE ASSISTANT II (UTRGV Employees Only)

University of Texas Rio Grande Valley; Edinburg (TX); In loco; USD 42.000 - 62.000; Tempo pieno

Descrizione del lavoro

University of Texas Rio Grande Valley in Edinburg, TX is seeking an Administrative Assistant II to support the College of Liberal Arts / Psychology Science department. You will provide skilled administrative support to the head of a large department and staff, manage records, and help coordinate meetings and travel.

Ideal candidates have at least three years of office experience, strong customer service and communication skills, and the ability to handle confidential information in a busy

Competenze

• Three (3) years of office administrative experience.
• Associate degree or experience as outlined above.
• Strong customer service, interpersonal, organizational, and verbal skills.

Mansioni

• Provide direct administrative support to the administrator of a large department.
• Prepare letters, memos, reports, requisitions, and other material from general direction.
• Schedule meetings, prepare agendas, record and distribute minutes.
• Handle travel arrangements for supervisor and staff.
• Maintain records and filing systems; monitor budgets and expenditures.
• Assist with processing student forms and department events coordinating outreach.

Conoscenze

Customer service

Interpersonal skills

Organizational skills

Verbal communication

Formazione

Associate degree

Strumenti

Word processing

Spreadsheets

Database software

Descrizione del lavoro

ADMINISTRATIVE ASSISTANT II (UTRGV Employees Only)

Posting Number: SRGV9203

Number of Vacancies: 1

Location: Edinburg, Texas

Department: College of Liberal Arts / PsychologicalScience

FLSA: Non-Exempt

Scope of Job

To provide skilled administrative support and routineadministrative support to the head of a large department and thedepartmental staff and/or faculty in an academic or non-academicarea. Maintains financial data, which includes monthly budget andstatus reports.

Description of Duties

• Provides direct administrative support to the administrator ofa large department.
• Creates letters, memos, reports, requisitions, and othermaterial based on generic direction.
• Prepares agenda for meeting, schedules meetings, records anddistributes minutes of meetings.
• Handles travel arrangements for supervisor and other officepersonnel.
• Responsible for all routine administrative functions andcorrespondence.
• Composes letters, memos, reports, requisitions, researchpapers, class related papers, exams, and other material from roughdrafts or notes from a superior.
• Acts as receptionist.
• Screens visitors and telephone calls.
• Makes appointments.
• Orders supplies and arranges for repair of equipment.
• Organizes and maintain records and filing systems.
• May assist in processing various student forms and requests forthe appropriate review and approvals.
• May provide general program information and materials tostudents and/or direct students to the appropriate student servicesresources.
• May assist in coordination, planning, and/or staffing ofdepartmental meetings and events as needed for outreach,recruitment & education.
• Processes personnel actions upon direction of thesupervisor.
• Monitors complex records and prepares reports from a variety ofmaterials.
• Monitors expenditures and income against the budgets, maintainsaccurate accounting ledgers and facilitates monthly reconciliationsof accounts. Maintains a wide variety of academic, fiscal,personnel and administrative records and files consisting ofconfidential and official matters.
• Keeps and maintain inventory and personnel records.
• Receives, sorts and distributes mail.
• May assist in the preparation of budgets, grant requests, classschedules and other periodic reports.
• May track vacation, arrange for back-up coverage and processtime cards for any assigned employees.
• Performs other duties as assigned.

Supervision Received

General supervision from Chair or Director of a large Departmentwith at least 10 regular FTE's.

Supervision Given

May supervise support staff and temporary employees.

Required Education

Associate degree or experience as outlined below.

Preferred Education

None.

Licenses/Certifications

None.

Required Experience

Three (3) years of office administrative experience. Experience maybe substituted for education on a 1-on-1 basis.

Preferred Experience

Experience obtained within higher education.

Equipment

Knowledge of the use of personal computer, word processing,spreadsheet, and database software. Standard officeequipment.

Working Conditions

Needs to be able to successfully perform all required duties. Workis performed primarily in a general office environment. Exerting upto 10 pounds of force occasionally, and/or a negligible amount offorce frequently or constantly to lift, carry, push, pull orotherwise move objects, including the human body. The role includesavailability for work beyond regular office hours, includingevenings and weekends, as needed. UTRGV is a distributedinstitution, which requires presence at multiple locationsthroughout the Rio Grande Valley.

Other

Must have excellent customer service, interpersonal,organizational, and verbal skills.

Physical Capabilities

N/A

Employment Category

Full-Time

Minimum Salary

Commensurate with Experience

Posted Salary

Commensurate with Experience

Position Available Date

10/26/2026

Grant Funded Position

No

EEO Statement

It is the policy of The University of Texas Rio Grande Valley topromote and ensure equal employment opportunities for allindividuals without regard to race, color, national origin, sex,age, religion, disability, sexual orientation, gender identity orexpression, genetic information or protected veteran status. Inaccordance with the requirements of Title VII of the Civil RightsAct of 1964, the Title IX of the Education Amendments of 1972,Section 504 of the Rehabilitation Act of 1973, and the Americanswith Disabilities Act of 1990, as amended, our University iscommitted to comply with all government requirements and ensuresnon-discrimination in its education programs and activities,including employment. We encourage women, minorities anddifferently abled persons to apply for employment positions ofinterest.

Additional Information

UTRGV is a distributed location institution and working location issubject to change based on need.

All UTRGV employees are required to have a criminal backgroundcheck (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approvalfrom the VP of Human Resources.