PROGRAM COORDINATOR

University of Texas Rio Grande Valley; Edinburg (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

University of Texas Rio Grande Valley seeks a Program Coordinator to support Field Experiences and Clinical Teaching in Rio Grande Valley, TX. You will coordinate placements, communications, data workflows, events, and budgeting across educator preparation programs.

The role also involves supervising staff, managing schedules, drafting documents, and collaborating with school districts and campus partners. A Bachelor's degree and relevant experience are required with strong communication skills.

Qualifications

• Bachelor's degree from an accredited university.
• Three years of related duties (program coordination or planning) or equivalent combinations.
• Experience with educator preparation or field-based experiences is preferred.
• Strong written and verbal communication and professional interaction skills.

Responsibilities

• Coordinate the Field and Clinical Teaching program to meet objectives.
• Manage placements with school districts and campus partners; support workflows.
• Supervise day-to-day program activities and staff; assign tasks and train.
• Draft agendas, correspondence and supporting materials; maintain records.
• Oversee budgets, travel, procurement, and financial tracking.
• Plan events and manage rooms, calendars, and milestone communications.
• Develop and monitor program calendars, feasibility studies, and cost estimates.
• Represent the department in official functions and coordinate with internal/external partners.
• Ensure compliance and accurate reports; assist with admissions-related routing as needed.

Skills

Verbal communication

Written communication

Interpersonal skills

Independent decision-making

Education

Bachelor's degree

Tools

TK20/Watermark

Astra scheduling

iShop procurement

iTravel

Job description

PROGRAM COORDINATOR

Posting Number: SRGV9189

Number of Vacancies: 1

Location: Rio Grande Valley, Texas

Department: Field Experiences

FLSA: Exempt

Scope of Job: To assist in the operation of the Field Experiences and ClinicalTeaching program and as a portfolio of interconnected projects across educator preparation programs, exercising independent judgment and authority as required. Responsible for all phases of the program, including coordination of placements and partnerships, program communications, data and reporting workflows, event logistics, and budget management

Description of Duties

• Coordinates the Field and Clinical Teaching program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
• Coordinates Field and Clinical Teaching placements in collaboration with school districts and campus partners; supports placement workflows similar to other Office of Field Experiences(OFE) field-based experiences (e.g., BISD, HCISD, LFCISD).
• Supervises and manages the day-to-day activities and personnel of the assigned program, including student assistants (work-study), scheduling, task assignment, and training.
• Coordinates work requests and tasking across OFE staff as directed; provides professional-level communication and draftingsupport.
• Develops and supervises the implementation of multiple projects or programs components, including semester operational calendars and key milestone communications to faculty, staff, and candidates.
• Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program, including travel arrangements and reimbursements, and supports financial tracking and procurement workflows.
• Coordinates and manages reservations and room/events for program activities, such as meetings, orientations, and professional learning events related to Early Field program goals; drafts agendas, correspondence, and supporting materials; and maintains coordination details in the OFE calendar.
• Coordinates long and short-term programs, including performing feasibility studies and estimating the cost of the program.
• Represents department in official functions.
• Reviews and maintains accurate program records and reports of activities and recommends modifications to methods or procedures to improve quality and consistency.
• Drafts brochures, letters, agendas, and contracts.
• May plan, develop, organize, and coordinate research and survey designs.
• Attends meetings, conferences, and seminars related to the program's mission and goals.
• Supervises and organizes seminars, conferences, and presentations.
• Provides appropriate reports for OFE leadership and campus partners; maintains clear documentation of placement status, compliance, and program outcomes.
• Assists and responds to students, faculty, and staff regarding Field and Clinical Teaching requirements, processes, deadlines, and troubleshooting.
• Supports eligibility verification and application monitoring, including daily checks of candidate status and follow-up missing items when needed.
• Supports admissions-related routing as applicable (e.g., teacher education program admission checkpoints connected to field eligibility).
• Conducts formal training or gives instruction regarding program policies and procedures.
• Collects, tracks, and communicates district compliance requirements, including criminal background check (CBC) documentation and onboarding steps.
• Develops, cultivates, and maintains working relationships within internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.
• May coordinate and oversee tutorial, counseling, teaching, and/or training activities of the program.
• Performs other duties as assigned.

Supervision Received: General direction from the assigned supervisor.

Supervision Given: Supervises assigned staff.

Required Education: Bachelor's degree from an accredited university

Preferred Education: N/A

Licenses/Certifications: None.

Required Experience

• Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or
• One (1) year of the required experience with a Master's degree, or
• Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or
• Seven (7) years of the required experience with a High School Diploma or equivalent.

Preferred Experience

• Experience in educator preparation, field-based experiences, clinical teaching, or residency operations.
• Familiarity with Texas educator preparation requirements and compliance considerations (e.g., TAC/TEA guidance).
• Proficiency with higher-education administrative systems (e.g., TK20/Watermark, Astra scheduling, iShop procurement, iTravel).

Equipment: As specified for the particular job.

Working Conditions: Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

Other: Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision-making and problem-solving ability. Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities. Proficiency with standard office equipment and common productivity software (e.g., Microsoft Office/Google Workspace).

Physical Capabilities: N/A

Employment Category: Full-Time

Minimum Salary: Commensurate with Experience

Posted Salary: Commensurate with Experience

Position Available Date: 10/12/2026

Grant Funded Position: No

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

• Date of Birth
• Gender
• *Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three(3) calendar days.

If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of Human Resources.