Administrative Assistant II – Student & Program Support

Iowa State University - College of Design; Ames (IA); On-site; USD 36,000 - 48,000; Full time

Job summary

Iowa State University - College of Design seeks an organized Administrative Assistant II to support the Ronald E. McNair Postbaccalaureate Achievement Program within the Graduate College.

The role involves coordinating events, assisting with recruitment, managing records, and handling financial and travel transactions. The successful candidate will communicate effectively with students and partners, manage multiple priorities, and contribute to a program advancing graduate education.

Qualifications

• High school diploma or equivalent is required with 3 years of related experience.
• Experience providing administrative support to multiple stakeholders in an office environment is preferred.
• Proficiency with Microsoft Office Suite and data management is expected.
• Ability to handle confidential information and manage various administrative processes simultaneously.

Responsibilities

• Serve as primary administrative contact for the McNair Program, assisting students, alumni, faculty, and partners.
• Coordinate program events, logistics, scheduling, and on-site support.
• Support recruitment by preparing materials, monitoring applications, and communicating with applicants.
• Maintain confidential participant and alumni records and related databases.
• Assist with data collection, reporting, and program communications, newsletters, and social media content.
• Process financial transactions, including purchasing, reimbursements, and conference registrations.
• Coordinate travel arrangements for staff and students and accompany groups at conferences.
• Analyze program data and assist with outcomes tracking and reporting for institutional and external reporting.

Skills

Administrative support

Customer service

Meeting coordination

Travel coordination

Confidentiality

Data management

Education

High school diploma or equivalent

Tools

Microsoft Excel

Outlook

Word

PowerPoint

Teams

Job description

Iowa State University - College of Design seeks an organized Administrative Assistant II to support the Ronald E. McNair Postbaccalaureate Achievement Program within the Graduate College.

The role involves coordinating events, assisting with recruitment, managing records, and handling financial and travel transactions. The successful candidate will communicate effectively with students and partners, manage multiple priorities, and contribute to a program advancing graduate education.