McNair Program Admin & Student Support

Iowa State University; Ames (IA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Retirement benefits

Vacation and holidays

Onsite childcare

Life insurance

Flexible Spending Accounts

Employee Assistance Program

Wellbeing program

WorkFlex options

Job summary

Iowa State University’s Graduate College seeks an organized Administrative Assistant II to support the Ronald E. McNair Postbaccalaureate Achievement Program.

The role centers on day-to-day administration, assisting students, alumni, faculty, and partners, and handling records, communications, and travel arrangements. The position involves coordinating events, recruitment activities, and data reporting, with a focus on accuracy and discretion in handling sensitive information.

Qualifications

• High school diploma or equivalent and 3 years of related experience.
• Experience providing administrative support.
• Experience coordinating meetings, events, travel, or complex schedules.
• Demonstrated experience providing confidential administrative support.
• Experience managing records, tracking deadlines, and coordinating multiple administrative processes simultaneously.

Responsibilities

• Serve as primary administrative contact for the McNair Program, providing information and support to students, prospective participants, alumni, faculty, and university partners.
• Coordinate program events and activities, including planning, scheduling, communications, logistics, and on-site support.
• Support student recruitment and the application process by preparing recruitment materials, monitoring applications, and communicating with prospective participants.
• Maintain accurate and confidential participant and alumni records, databases, and communication lists. Develop and distribute program newsletters, announcements, and social media content.
• Support student success and engagement by monitoring academic progress, communicating graduate school application requirements to graduating students, and participating in program activities and weekly classes.
• Process financial transactions and provide business operations support, including purchasing, vouchers, reimbursements, catering, conference registrations, and other program expenditures.
• Coordinate travel arrangements for staff and students, including transportation, lodging, authorizations, and reimbursements. Travel with students to regional or national conferences as needed to provide logistical and program support.
• Collect, maintain, and analyze program data; assist with participant outcome tracking, report preparation, program assessment, and documentation required for institutional reporting and external funding agencies.

Skills

Administrative support

Customer service

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Excel

Outlook

Word

PowerPoint

Teams

Job description

Iowa State University’s Graduate College seeks an organized Administrative Assistant II to support the Ronald E. McNair Postbaccalaureate Achievement Program.

The role centers on day-to-day administration, assisting students, alumni, faculty, and partners, and handling records, communications, and travel arrangements. The position involves coordinating events, recruitment activities, and data reporting, with a focus on accuracy and discretion in handling sensitive information.