Administrative Assistant II – State Government Office

State of Georgia; Atlanta (GA); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) retirement plan

Vacation 15 days

Sick leave 15 days

Holidays 13 paid

Job summary

State of Georgia, Department of Early Care and Learning (DECAL) is seeking an Administrative Assistant II for the Child Care Services (CCS) unit in Atlanta. The role provides a wide range of office support for multiple managers and regional consultants in a fast-paced government environment.

Responsibilities include data entry, records management, Open Records coordination, handling time sheets and front-desk duties, with travel as needed and strict adherence to confidentiality and deadlines.

Qualifications

• Proficient in Microsoft Office: Word and Excel.

Responsibilities

• Assist with office and file organization for Deputy Commissioner for Child Care Services and Regional/Unit Managers.
• Provide general clerical duties including data entry, scanning, copying and sending faxes, outgoing mail and courier parcels.
• Support regional/unit Consultants and Managers including maintaining and distributing supplies and managing filing systems.
• Process documents for personnel support functions, including purchase orders, travel arrangements and expense statements.
• Maintain electronic and state files, indexing, uploading, storing and filing visit reports and official correspondence.
• Use Word, Excel and database software to prepare reports and memos.
• Assist with Open Records Requests and coordinate with Legal to meet deadlines.
• Assist in license fee payments and updating provider information in CCS database.
• Maintain and process time sheets and leave grids.
• Serve as front desk receptionist and provide daily coverage 8:00 a.m.–5:00 p.m. Monday–Friday.
• Participate in required trainings and meetings and stay current with department policies.
• Perform other duties as assigned.

Job description

State of Georgia, Department of Early Care and Learning (DECAL) is seeking an Administrative Assistant II for the Child Care Services (CCS) unit in Atlanta. The role provides a wide range of office support for multiple managers and regional consultants in a fast-paced government environment.

Responsibilities include data entry, records management, Open Records coordination, handling time sheets and front-desk duties, with travel as needed and strict adherence to confidentiality and deadlines.