Administrative Assistant II - Shock Trauma

Faculty Physicians Inc.; Baltimore (MD); On-site; USD 26,000 - 39,000; Full time

Job summary

Faculty Physicians Inc. in Baltimore, MD is seeking an admin assistant to provide mid-level administrative support under close supervision. Responsibilities include meeting scheduling, mail handling, visitor reception, and document preparation.

Proficiency with Microsoft Office is expected, along with accurate typing and data entry skills. The position requires a high school diploma and 2–3 years of related experience, preferably in a medical office.

Qualifications

• High school diploma or GED required.
• 2–3 years related administrative experience; medical office experience preferred.
• Accurate typing and data entry skills.
• Basic knowledge of software used by department.
• Knowledge of general customer service practices.
• Ability to work in a team environment.
• Must be self-motivated and a self-starter.

Responsibilities

• Provides mid-level administrative support to one or more managers.
• Receives visitors, handles mail, copies and faxing, processes invoices, schedules meetings.
• Prepares materials for meetings and other duties as assigned.
• Uses Microsoft Office and related technologies to improve productivity.
• Schedules travel arrangements for staff and edits transcribed medical reports as needed.

Skills

Typing & data entry

Microsoft Office

Customer service

Teamwork

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Office

General office software

Job description

Job Category: Office/Clerical/Admin.

Requisition Number: ADMIN009758

• Posted : August 7, 2026
• Full-Time
• On-site
• Hourly Range : $18.99 USD to $28.51 USD

Locations

Showing 1 location

UMMC - Medical Center
22 S. Greene St.
Baltimore, MD 21201, USA

UMMC - Medical Center
22 S. Greene St.
Baltimore, MD 21201, USA

Under close supervision, provides mid-level administrative support to one or more managers. Duties may include receiving visitors, typing and filing, handling the mail, copying and faxing as necessary, processing invoices, scheduling internal meetings and preparing materials for meetings; and other duties as assigned.

ESSENTIAL FUNCTIONS

• Performs a variety of administrative functions to include filing, equipment maintenance, copying and faxing. Provide general office support to staff and all internal customers. Demonstrates an ability to handle a number of activities effectively.
• Receives and distributes/routes incoming and outgoing mail. Provides support for mailings, coordinating bulk mailing processes as necessary. Accurately routes correspondence to the intended audience.
• Provides meeting support as needed to include scheduling, conference rooms, and handling associated logistics.
• Receives and/or directs office visitors; manage office telephones and responds to direct requests for information as appropriate to insure successful operations of office.
• Utilizes Microsoft Office suite and other technologies to effectively and efficiently perform duties and improve productivity.
• Composes correspondence and produces documents as directed utilizing technology to insure delivery of quality products.
• Accurately and effectively schedules travel arrangements for staff as directed.
• Edits and makes changes to transcribed medical reports as appropriate and necessary by the request of a physician who has originally dictated the notes.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED) required
• Two to three years related administrative experience; medical office experience is preferred.e
• Accurate typing and data entry skills
• Basic knowledge of software used by department
• Knowledge of general customer service practices
• Ability to deal effectively and diplomatically with team members and public
• Ability to work in a team environment
• Must be self-motivated and self-starter

Total Rewards The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position.Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement.More information can be found here:https://www.umfpi.org/jobs/summary-employee-benefits .

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.