Office Supervisor Pediatric Surgery

Faculty Physicians Inc.; Baltimore (MD); On-site; USD 60,000 - 70,000; Full time

Job summary

Faculty Physicians Inc. is seeking an experienced administrator to coordinate and direct administrative support for the office. The role includes supervising clerical staff, ensuring policy compliance, and maintaining reports for daily operations.

The candidate should have a Bachelor's degree and 3–5 years of related experience, with strong typing, organizational, and MS Office skills to support management and confidential information handling in a fast-paced environment.

Qualifications

• Bachelor's degree from four-year college or university required.
• Three to five years related experience and/or training or equivalent combination of education and experience.
• Accurate typing and data entry skills.
• Excellent organization skills.
• Working knowledge of software used by department (MS Office).
• Advanced proficiency in MS Office (Word/Excel/PowerPoint/Outlook).
• Excellent interpersonal skills.
• Knowledge of general customer service practices.
• Attention to detail.
• Self-starter and ability to work independently in a dynamic environment.

Responsibilities

• Oversees and creates daily office operations to ensure and create efficient productive operation.
• Assists in developing and implementing short- and long-term work plans and objectives for clerical functions.
• Assists in understanding/implementing clinic policies and procedures.
• Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.
• Helps establish deadlines for work assignment and completion.
• Identifies, analyzes, and resolves work problems in a timely manner to ensure that issues do not escalate and/or disrupt office operation.
• Assists in the recruiting, hiring, orientation, development, and evaluation of clerical staff.
• Oversees office payroll and leave records to insure compliance with all policies and procedures and compliance with state and federal guidelines.
• Oversees and approves office supply inventory to eliminate waste, ensures mail is opened and processed; offices opened/closed according to procedures.

Skills

Excellent interpersonal skills

Attention to detail

Self-starter

Excellent organization skills

Accurate typing & data entry

Education

Bachelor's degree from four-year college or university

Three to five years related experience and/or training

Tools

MS Office (Word/Excel/PowerPoint/Outlook)

Internet research tools

Job description

Description

Coordinates and directs administrative support for the office. May support management with advanced administrative support. Performs a variety of administrative/supervisory duties, such as assigning work to other clerical employees, interpreting policies, and maintaining reports to ensure the smooth daily operations of the office. Requires a thorough working knowledge of company policies and practices. Exhibits professionalism and trustworthiness, and handle confidential and sensitive information; and other duties as assigned.

ESSENTIAL FUNCTIONS

• Oversees and creates daily office operations to ensure and create efficient productive operation.
• Assists in developing and implementing short-and long-term work plans and objectives for clerical functions.
• Assists in understanding/implementing clinic policies and procedures.
• Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Ensures that office is staffed appropriately.
• Helps establish deadlines for work assignment and completion.
• Identifies, analyzes, and resolves work problems in a timely manner to ensure that issues do not *escalate* and/or disrupt office operation.
• Assists in the recruiting, hiring, orientation, development, and evaluation of clerical staff.
• Oversees office payroll and leave records to insure compliance with all FPI policies and procedures and compliance with state and federal guidelines.
• Oversees and approves office supply inventory to eliminate waste, ensures that mail is opened and processed; offices are opened and closed according to procedures.

EDUCATION and/or EXPERIENCE

• Bachelor's degree from four-year college or university
• Three to five years related experience and/or training; or equivalent combination of education and experience
• Accurate typing and data entry skills
• Excellent organization skills
• Working knowledge of software used by department
• Advanced proficiency in MS Office (Word/Excel/PowerPoint/Outlook) is a must. Working knowledge of internet research tools
• Excellent interpersonal skills
• Knowledge of general customer service practices
• Attention to details
• Self-starter and ability to work independently in a dynamic and rapid changing environment

Total Rewards

The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://www.umfpi.org/jobs/summary-employee-benefits .

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.