Office Supervisor: Cardiac Surgery

Faculty Physicians Inc.; Baltimore (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

Faculty Physicians Inc. in Baltimore is seeking an experienced administrative supervisor to coordinate and direct office support, ensuring smooth daily operations and adherence to policies.

You will train staff, interpret procedures, manage reports, and partner with management on short- and long-term plans; strong MS Office skills and data accuracy are essential.

Qualifications

• Bachelor's degree required or equivalent.
• 3-5 years related experience or training.
• Accurate typing and data entry skills.
• Excellent organization and interpersonal skills.
• Advanced proficiency in MS Office is a must.

Responsibilities

• Oversees and creates daily office operations to ensure productive operations.
• Assists in developing short- and long-term plans for clerical functions.
• Ensures clinic policies and procedures are understood and implemented.
• Develops guidelines for prioritizing work and maintaining appropriate staffing.
• Helps establish deadlines and resolves work problems to avoid disruptions.

Skills

Organizational skills

Interpersonal skills

Self-starter

Data entry

Education

Bachelor's degree

3-5 years related experience

Typing speed/accuracy

Tools

MS Office

Internet research tools

Job description

Description

Coordinates and directs administrative support for the office. May support management with advanced administrative support. Performs a variety of administrative/supervisory duties, such as assigning work to other clerical employees, interpreting policies, and maintaining reports to ensure the smooth daily operations of the office. Requires a thorough working knowledge of company policies and practices. Exhibits professionalism and trustworthiness, and handle confidential and sensitive information; and other duties as assigned.

ESSENTIAL FUNCTIONS

• Oversees and creates daily office operations to ensure and create efficient productive operation.
• Assists in developing and implementing short-and long-term work plans and objectives for clerical functions.
• Assists in understanding/implementing clinic policies and procedures.
• Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Ensures that office is staffed appropriately.
• Helps establish deadlines for work assignment and completion.
• Identifies, analyzes, and resolves work problems in a timely manner to ensure that issues do not escalation and/or disrupt office operation.

Education and/or Experience

• Bachelor's degree from four-year college or university
• Three to five years related experience and/or training; or equivalent combination of education and experience
• Accurate typing and data entry skills
• Excellent organization skills
• Working knowledge of software used by department
• Advanced proficiency in MS Office (Word/Excel/PowerPoint/Outlook) is a must. Working knowledge of internet research tools
• Excellent interpersonal skills
• Knowledge of general customer service practices
• Attention to details
• Self-starter and ability to work independently in a dynamic and rapid changing environment

Total Rewards

The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position.Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement.More information can be found here: https://www.umfpi.org/jobs/summary-employee-benefits

Preferred

Advanced

Team Player

Intermediate

Practice Management

Some Knowledge

Decision Making

Advanced

Customer Service

Intermediate

Some Knowledge

Problem Solving

Intermediate

Behaviors

Required

Leader

Inspires teammates to follow them

Team Player

Works well as a member of a group

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Education

Required

Bachelors or better.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.