Administrative Assistant II — Remote Federal Coordination

Attainx Inc; Arlington (VA); Hybrid; USD 58,000 - 68,000; Full time

Job summary

AttainX, Inc. is seeking an Administrative Assistant II to support DHS CISA’s national coordination bodies, councils, and working groups. The role covers administrative tasks, scheduling, meeting logistics, and records support to enable critical infrastructure engagement.

The position requires 2–4 years of relevant experience, strong MS Office skills, and US citizenship with ability to obtain a Public Trust. Remote/hybrid work with DHS facility involvement is expected.

Qualifications

• Two to four years of related administrative, executive support, meeting coordination, or office operations experience.
• A high school diploma or equivalent; an associate’s or bachelor’s degree in business administration or a related field is preferred.
• Experience coordinating calendars, correspondence, meeting logistics, meeting minutes, records, and action-item follow-up.
• Hightly Proficient with with Microsoft Office, email, collaboration platforms, and document tracking tools.
• Strong organization, attention to detail, professional communication, and discretion when handling sensitive information.
• Knowledge of FACA, DHS Directive 093-01, General Records Schedule 6.2, and high-visibility interagency coordination processes.
• Microsoft Office Specialist: Associate (Microsoft 365 Apps) certification is preferred.
• Must be a U.S. Citizen with the ability to obtain and maintain a favorable DHS fitness determination (Public Trust) and required facility and system access.

Responsibilities

• Maintain meeting schedules, recurring calendars, membership databases, distribution lists, and participation records.
• Coordinate virtual and onsite meeting logistics, registration, attendance, materials, and stakeholder communications.
• Update engagement trackers daily and follow up on pending administrative actions and deadlines.
• Route meeting packages and correspondence using approved platforms and maintain document review and acceptance logs.
• Prepare factual notes and coordinate post-engagement summaries and action updates within three business days unless directed otherwise.
• Support rapid meeting arrangements during emergent events and maintain auditable records under applicable federal requirements.
• Perform assigned unclassified engagement duties and safeguard sensitive Government information through approved access, records, and distribution procedures.
• Other related duties as assigned.

Skills

Calendar coordination

Meeting logistics

Records management

MS Office

Communication

Discretion

FACA familiarity

MS Office Specialist

Education

High school diploma

Associate or Bachelor's preferred

Tools

Microsoft Office

Email platforms

Collaboration tools

Document tracking tools

Job description

AttainX, Inc. is seeking an Administrative Assistant II to support DHS CISA’s national coordination bodies, councils, and working groups. The role covers administrative tasks, scheduling, meeting logistics, and records support to enable critical infrastructure engagement.

The position requires 2–4 years of relevant experience, strong MS Office skills, and US citizenship with ability to obtain a Public Trust. Remote/hybrid work with DHS facility involvement is expected.