Administrative Assistant - Level II

AttainX, Inc.; Arlington (VA); Hybrid; USD 58,000 - 68,000; Full time

Benefits offered by this job

Paid vacation

Medical insurance

Dental insurance

Vision insurance

401(k) plan matching

Tuition reimbursement

Long- and short-term disability

Job summary

AttainX, Inc. seeks an Administrative Assistant II to support CISA coordination and records management for DHS Public Trust requirements.

The role provides scheduling, meeting logistics, and documentation support across national-level forums, with standard 8:00 a.m. to 4:30 p.m. ET hours and COR-approved telework. U.S. citizenship and DHS fitness clearances required.

Qualifications

• Two to four years of related administrative, executive support, meeting coordination, or office operations experience.
• A high school diploma or equivalent; an associate’s or bachelor’s degree in business administration or a related field is preferred.
• Experience coordinating calendars, correspondence, meeting logistics, meeting minutes, records, and action-item follow-up.
• Highly proficient with Microsoft Office, email, collaboration platforms, and document tracking tools.
• Strong organization, attention to detail, professional communication, and discretion when handling sensitive information.
• Knowledge of FACA, DHS Directive 093-01, General Records Schedule 6.2, and high-visibility interagency coordination processes.
• Microsoft Office Specialist: Associate (Microsoft 365 Apps) certification is preferred.
• Must be a U.S. Citizen with the ability to obtain and maintain a favorable DHS fitness determination (Public Trust) and required facility and system access.

Responsibilities

• Maintain meeting schedules, recurring calendars, membership databases, distribution lists, and participation records.
• Coordinate virtual and onsite meeting logistics, registration, attendance, materials, and stakeholder communications.
• Update engagement trackers daily and follow up on pending administrative actions and deadlines.
• Route meeting packages and correspondence using approved platforms and maintain document review and acceptance logs.
• Prepare factual notes and coordinate post-engagement summaries and action updates within three business days unless directed otherwise.
• Support rapid meeting arrangements during emergent events and maintain auditable records under applicable federal requirements.
• Perform assigned unclassified engagement duties and safeguard sensitive Government information through approved access, records, and distribution procedures.

Skills

Administrative experience

Meeting coordination

Office operations

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Office

Email

Collaboration platforms

Document tracking tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Contracts Full Time Professional Arlington, VA, US

3 days ago Requisition ID: 2031

Salary Range: $58,000.00 To $68,000.00 Annually

Job Title: Administrative Assistant II - DHS Public Trust

Location: Remote/Hybrid - DHS CISA, 4200 Wilson Boulevard, Arlington, VA 22203. Primary performance at CISA facilities; telework requires COR approval.

Work Schedule: Monday through Friday, generally 8:00 a.m. to 4:30 p.m. Eastern Time, excluding federal holidays; schedule flexibility may be required for emergent events.

Security Requirements: DHS Public Trust - Must obtain and maintain a favorable DHS fitness determination (Public Trust), complete the appropriate background investigation, and maintain required facility and system access.

Work Authorization: Must be authorized to work in the United States and meet DHS personnel and system access requirements.

Must be a US Citizen

Non-Exempt Hourly

AttainX is seeking an Administrative Assistant II to provide administrative, scheduling, meeting logistics, and records support for CISA’s national-level coordination bodies, specialized councils, cross-sector councils, and high-visibility working groups. This position supports the Stakeholder Engagement Division through critical infrastructure engagement and advisory services.

Qualifications and Education Requirements:

• Two (2) to four (4) years of related administrative, executive support, meeting coordination, or office operations experience.
• A high school diploma or equivalent; an associate’s or bachelor’s degree in business administration or a related field is preferred.
• Experience coordinating calendars, correspondence, meeting logistics, meeting minutes, records, and action-item follow-up.
• Hightly Proficient with with Microsoft Office, email, collaboration platforms, and document tracking tools.
• Strong organization, attention to detail, professional communication, and discretion when handling sensitive information.
• Knowledge of FACA, DHS Directive 093-01, General Records Schedule 6.2, and high-visibility interagency coordination processes.
• Microsoft Office Specialist: Associate (Microsoft 365 Apps) certification is preferred.
• Must be a U.S. Citizen with the ability to obtain and maintain a favorable DHS fitness determination (Public Trust) and required facility and system access.

Job Duties:

• Maintain meeting schedules, recurring calendars, membership databases, distribution lists, and participation records.
• Coordinate virtual and onsite meeting logistics, registration, attendance, materials, and stakeholder communications.
• Update engagement trackers daily and follow up on pending administrative actions and deadlines.
• Route meeting packages and correspondence using approved platforms and maintain document review and acceptance logs.
• Prepare factual notes and coordinate post-engagement summaries and action updates within three business days unless directed otherwise.
• Support rapid meeting arrangements during emergent events and maintain auditable records under applicable federal requirements.
• Perform assigned unclassified engagement duties and safeguard sensitive Government information through approved access, records, and distribution procedures.

Non-Essential Functions:

Other related duties as assigned.

About Us

AttainX, Inc. delivers technology solutions, software products, and professional services to Federal Government customers. Our people are central to achieving our customers’ missions. We support quality, collaboration, and employee growth through teamwork and professional development.

We are proud to offer competitive compensation and benefits packages, including paid vacation, medical, dental, and vision insurance, a matching 401(k) plan, tuition/training reimbursement, and long- and short-term disability coverage, subject to plan terms and eligibility.

EEO Commitment:

AttainX is an equal employment opportunity employer committed to a workplace free from discrimination. We provide equal opportunity to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected by applicable law.

Accommodations:

Applicants and employees who need a reasonable accommodation for the application process or to perform essential job functions may contact Human Resources.

Physical Demands:

This position primarily involves computer-based work, reviewing technical materials, and communicating with team members and stakeholders. Essential functions may be performed with or without reasonable accommodation.

Work is performed at DHS CISA facilities in Arlington, VA, with telework permitted only when approved by the COR. This position supports unclassified activities and must protect sensitive Government information. General work hours are 8:00 a.m. to 4:30 p.m. Eastern Time, Monday through Friday, excluding federal holidays. Office noise is generally moderate. Hours may be adjusted for emergent events, and Government-directed travel may be required.