Administrative Assistant II, Public Works — 4x10 Schedule

City of Wylie; Wylie (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

City of Wylie is seeking an Administrative Assistant II for the Public Works division. You will perform a range of administrative duties including scheduling, customer service, budget support, travel arrangements, and file management.

The role requires a High School Diploma or equivalent and 2–3 years of related experience; municipal experience is preferred and NIMS training is required after hire. TLETS certification may be needed for Fire/Police assignments.

Qualifications

• High School Diploma or equivalent.
• Two to three years of experience as an administrative secretary or equivalent.
• Municipal administrative experience preferred.
• Advanced training in secretarial functions, desktop publishing software, word processing software and spreadsheet software.
• Working knowledge and experience with Incode software preferred.
• Completion of National Incident Management System (NIMS) training courses as outlined by Emergency Management after hire.
• Texas Law Enforcement Telecommunications System (TLETS) certified or the ability to become certified to use TLETS within one year if assigned to Fire or Police.

Responsibilities

• Assist in organizing meetings, maintain calendar and handle correspondence.
• Provide customer service and respond to inquiries and complaints.
• Assist in budget preparation, process invoices and payments, and track budget data.
• Coordinate travel arrangements and prepare requisitions; maintain office supplies.
• Update department website and post agendas/minutes; prepare reports and datasets.
• Maintain files, perform data entry, and use accounting/word processing software.
• Assist payroll processing and ensure confidentiality and adherence to policies.

Skills

Customer service

Administrative support

Communication

Education

High School Diploma or equivalent

Tools

Incode

Accounting software

Reservation/scheduling software

Adobe

Website software

Reporting software

Job description

City of Wylie is seeking an Administrative Assistant II for the Public Works division. You will perform a range of administrative duties including scheduling, customer service, budget support, travel arrangements, and file management.

The role requires a High School Diploma or equivalent and 2–3 years of related experience; municipal experience is preferred and NIMS training is required after hire. TLETS certification may be needed for Fire/Police assignments.