Administrative Assistant II: Project & Operations Support

Milwaukee Area Technical College; Milwaukee (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

Milwaukee Area Technical College (MATC) is seeking an Administrative Assistant II to provide advanced administrative support across the department. Responsibilities include managing schedules, organizing office systems, coordinating meetings, and preparing reports to keep operations efficient.

The role requires a high level of independence, strong multitasking, and problem-solving abilities, with supervision described as general and procedures established.

Qualifications

• High school diploma or equivalent and three years of office experience.
• Excellent communication and interpersonal skills.
• Proficiency in computers, spreadsheets, and Google Suite.
• Ability to manage multiple tasks and office systems.

Responsibilities

• Provides comprehensive administrative support to the department by maintaining filing, data entry, and document prep.
• Manages appointments, meetings, and conference room reservations with attention to detail and timely follow-up.
• Assists with department projects and contributes to process improvements.
• Oversees office inventory and ensures supplies are available.
• Maintains confidential documents and prepares reports to support operations.
• Fosters collaboration and teamwork with students, staff, and administrators.

Skills

Communication

Organization

Rule interpretation

Professionalism

Record keeping

Google Suite

Spreadsheets

Independent work

Team collaboration

Diversity awareness

Education

High school diploma or equivalent

Tools

Google Suite

Job description

Milwaukee Area Technical College (MATC) is seeking an Administrative Assistant II to provide advanced administrative support across the department. Responsibilities include managing schedules, organizing office systems, coordinating meetings, and preparing reports to keep operations efficient.

The role requires a high level of independence, strong multitasking, and problem-solving abilities, with supervision described as general and procedures established.