Administrative Assistant

University of Pittsburgh School of Dental Medicine; Pittsburgh (Allegheny County); On-site; USD 38,000 - 52,000; Full time

Job summary

The University of Pittsburgh School of Dental Medicine in Pittsburgh seeks an Administrative Assistant II to support the Oral Surgery clinic, manage daily operations, and coordinate patient scheduling.

This on-campus role requires an Associate's Degree and at least 3 years of related experience; duties include medical billing, staff training, and ensuring HIPAA/OSHA compliance; familiar with ExamSoft.

Qualifications

• Associate's degree required; 3 years in healthcare admin preferred.
• Experience with medical billing and patient scheduling.
• Knowledge of HIPAA guidelines and OSHA safety rules.
• Strong organization and communication skills.

Responsibilities

• Oversee daily Oral Surgery clinic operations and staff productivity.
• Coordinate patient scheduling and staff training.
• Manage medical billing, coding procedures, and inventory.
• Ensure compliance with HIPAA and OSHA.
• Handle patient relations and payments.

Skills

Patient scheduling

Medical billing

HIPAA compliance

Staff training

Customer service

Education

Associate's Degree

Tools

ExamSoft

Job description

Job Description - Administrative Assistant (26005955)

Administrative Assistant

Since 1896 the School of Dental Medicine has been educating students to take their places among the best dental practitioners in our region and across the country. Each day the school's faculty and staff contribute to its mission to advance the future of dental medicine through teaching, research and service. In addition to being a great place to work the University offers robust benefits including: * 11 Paid Holidays, Paid Vacation, Sick and Personal Days * Additional Paid Time off (Winter Recess) during the period between Christmas and the New Year * Paid Parental Leave * Educational benefits for eligible employees, their dependents and spouse/domestic partner * Above-average Employer Contribution towards Medical, Prescription Drug, Vision, Life, STD, and LTD Insurance plans * A robust retirement savings plan option. Including 100% match on employee contributions of 3-8%(150% after vesting) and enhanced match for those nearing retirement * Free PRT bus pass.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Oversee daily operations of Oral Surgery clinic activities, coordinate patient scheduling, and optimize staff productivity. Direct daily operations of dental clinic staff and assist with training of new clinical and administrative staff as directed. Assist with clinic workflow implementation and manage department coverage. Ensure adherence to healthcare laws, including OSHA safety guidelines and HIPAA patient privacy rules. Manage medical billing and coding procedures. Monitor and maintain inventory on medical/clinical and office supplies while maintaining facility equipment. Notify appropriate contacts for ordering and service issues. Oversee patient relations and address patient clinical issues. Help explain office policy to patients. Help support staff as needed (i.e., scheduling, collect payments, insurance, etc.) Monitor patient satisfaction. Assist coordination of meetings when needed. Help arrange for staff CE. Manage ExamSoft for clinical course needs of Clinical Course Directors. Assist predoctoral students with patient matters and academic matters.

Physical Effort

This position involves moderate physical activity, including frequent standing, walking, and occasional lifting. You will be required to stand and walk for extended periods, move between workstations, and lift and carry small to medium-sized items (up to 20 lbs) occasionally. Tasks may also include pushing or pulling equipment, reaching at or below shoulder level, and repetitive hand and arm movements. No heavy lifting or prolonged strenuous exertion is required, but candidates must be able to perform these activities safely and consistently throughout the workday. Reasonable accommodations will be considered for qualified applicants, in line with accessibility standards.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Administrative Assistant II

Job Family Administrative Support

Job Sub-Family Clerical

Campus Pittsburgh

Minimum Education Level Required Associate's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday 8:00 a.m. - 4:30 p.m.

Work Arrangement On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range TBD Based Upon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.