Administrative Assistant II: Payroll & Admin Support

supply-chain; Lathrop (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Attendance bonus

Job summary

DHL Supply Chain is seeking an Administrative Assistant II to provide clerical support in a fast-paced logistics environment. You will handle correspondence, coordinate meetings, and manage payroll-related tasks while acting as a central point for associates and vendors.

The ideal candidate has at least two years of related experience, strong Microsoft Office skills, and exceptional organizational abilities.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.
• Payroll experience is preferred.
• Excellent Microsoft Office skills.
• Excellent organizational and communication skills.

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Skills

Organized

Attention to detail

Team player

Two years related experience

Confidentiality

Adaptability

Payroll support

Multi-tasking

Education

High School Diploma or Equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Office suite

Job description

DHL Supply Chain is seeking an Administrative Assistant II to provide clerical support in a fast-paced logistics environment. You will handle correspondence, coordinate meetings, and manage payroll-related tasks while acting as a central point for associates and vendors.

The ideal candidate has at least two years of related experience, strong Microsoft Office skills, and exceptional organizational abilities.