Administrative Assistant II

DHL Supply Chain; Tolleson (AZ); On-site; Confidential; Full time

Benefits offered by this job

Affordable medical, dental, and vision

PTO with holidays and vacation

401(k) with match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain is seeking an Administrative Assistant II to support management with personnel records and clerical duties in Tolleson, AZ. The role involves payroll processing, data entry, and coordinating meetings and travel.

The ideal candidate has at least two years of related experience, is proficient with MS Office, and may have Kronos or Oracle HR system knowledge. Bilingual skills are preferred but not required.

Qualifications

• Two years related experience
• High School Diploma or Equivalent, preferred
• Proficient with word processing, spreadsheet and presentation software

Responsibilities

• Provide administrative and clerical support to management including management of personnel records
• Perform confidential administrative functions and prepare reports
• Schedule meetings and arrange travel and accommodations
• Process weekly payroll records
• Operate office equipment (fax, copier, printer, binding machines)
• Maintain departmental records and prepare reports
• Open and review mail and compose responses to routine inquiries

Skills

Verbal communication

Written communication

Time management

Data entry

Microsoft Outlook

Microsoft Teams

Excel

Bilingual

Detail oriented

Tools

Kronos

Oracle HR System

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Weekly payroll; system terminations; system transfers; HR Management support; Employee Engagement. Warehouse Administrative; Must be able to be flexible to come in early or stay late.Minimum of 1 year experience administrative; Data Entry; basic understanding and application of Microsoft Outlook; Teams; Excell; preferred Kronos knowledge; Oracle HR System; detail oriented; great communication skills; time management; bilingual preferred but not required

Position: Administrative Assistant II

Shift: AM hours M-F

Payrate: $22.55 per hour

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:

• Strong verbal, written communication, and time management skills
• Proficient with word processing, spreadsheet and presentation software
• Ability to file, alphabetize and sort
• Ability to learn new software systems and tasks quickly
• Ability to learn the manager's areas of responsibility and company policies, procedures, and operations
• Ability to read and concentrate via computer data entry typing and proofreading- up to 50% of time

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.