Administrative Assistant II - Notary & Data Support

Bexar County PA; United States; On-site; USD 25,000 - 30,000; Full time

Job summary

Bexar County is seeking an Office Assistant II to support a division with electronic records, reporting, and customer service. The role handles phones, mail, and document preparation, including notary duties when required.

The position requires at least a high school diploma or GED and two years of general office experience, with typing speed of 55 wpm and the ability to work with various databases and software.

Qualifications

• Typing at least 55 wpm with no more than 7 errors; typing test required.
• Knowledge of English spelling, grammar and punctuation.
• Knowledge of basic bookkeeping practices; familiarity with word processing, database or spreadsheet software.
• Ability to accurately enter data and file information; ability to follow written and verbal instructions.
• Ability to maintain effective working relationships with staff and the public.
• Ability to manage time effectively and handle difficult clients.

Responsibilities

• Updates and maintains electronic records and databases; prepares statistical reports.
• Researches records for information needed for reports and distributes documents.
• Maintains inventory of office supplies for the unit or division.
• Serves as primary communications contact for the unit; responds to questions/complaints.
• Answers multi-line phones, routes calls, and takes messages; greets visitors.
• Opens, sorts, and distributes mail; types letters and memos.
• May serve as notary public for the unit.
• Assists unit staff as needed.

Education

High School Diploma or GED

Job description

Bexar County is seeking an Office Assistant II to support a division with electronic records, reporting, and customer service. The role handles phones, mail, and document preparation, including notary duties when required.

The position requires at least a high school diploma or GED and two years of general office experience, with typing speed of 55 wpm and the ability to work with various databases and software.