Administrative Assistant II - MS Principal

Sycamore Springs Middle School

Austin (TX)

On-site

USD 27,000 - 37,000

Full time

10 days ago

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Job summary

Sycamore Springs Middle School in Dripping Springs ISD is seeking an Administrative Assistant II to support the MS Principal. Immediate start in a non-exempt, full-time role that reports to the Campus Principal and follows a 226-day calendar.

Responsibilities include preparing communications, processing time records, managing the school calendar, coordinating forms, maintaining records, and assisting students, staff, and families.

Qualifications

High school diploma or GED required.
Strong organizational, communication, and interpersonal skills.
Ability to work as a team member and maintain a professional office.
Proficiency with word processing, databases, and spreadsheets.
Knowledge of basic accounting principles.
Capable of prioritizing and meeting deadlines.
Three years clerical/secretarial experience, preferably in public education.

Responsibilities

Prepare campus communications, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
Monitor and process time records including leave requests and reports; submit to central office per procedures.
Maintain school calendar of events.
Coordinate printing and dissemination of forms and guidelines for the start of the school year.
Maintain and file all reports and student records.
Schedule meetings and appointments for administrators.
Assist students, teachers, and parents as needed.
Perform routine bookkeeping tasks and process purchase orders.
Receive, store, and issue supplies and equipment.
Assist with campus budget preparation and inventory.

Skills

Organizational skills

Communication skills

Interpersonal skills

Team player

Follow instructions

Computer skills

Basic accounting

Prioritization

Multitasking

Education

High school diploma or GED

Tools

Word processing

Databases

Spreadsheets

Job description

Administrative Assistant II - MS Principal

Starting Date: Immediately

Job Description

Job Title: Admin. Assistant II – MS Principal

Wage/Hour Status: Non-Exempt

Reports to: Campus Principal

Pay Grade: Clerical/Technical 4

Dept./School: Campus as assigned

Calendar: 226 Days

Date Revised: 6/17/2025

PRIMARY PURPOSE

Ensure efficient operation of school administrative office and provide clerical support for school’s administrative staff.

QUALIFICATIONS

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Strong organizational, communication, customer service, and interpersonal skills
Ability to work as a member of a team, maintain a positive office environment, and exemplify professionalism
Ability to follow oral and written instructions.
Ability to work in a multi-task environment with frequent interruptions and complete detailed assignments
Ability to use computers and software, including word processing, databases, and spreadsheets
Knowledge of basic accounting principles
Ability to set priorities and assist in meeting deadlines

Experience:

Three years clerical/secretarial experience, preferably in public education

MAJOR RESPONSIBILITIES AND DUTIES

Records, Reports, and Correspondence

1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.

2. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.

3. Maintain school calendar of events.

4. Coordinate printing and dissemination of all forms and guidelines for beginning of school for both staff members and students.

5. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

1. Schedule meetings and appointments and maintain calendar for administrators.

2. Assist students, teachers, and parents as needed.

3. Receive incoming calls, take reliable messages, and route to appropriate staff.

Accounting and Inventory

1. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

2. Prepare and process purchase orders.

3. Receive, store, and issue supplies and equipment.

4. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).

5. Assist with campus budget preparation.

6. Maintain inventory of fixed assets, equipment, and supplies.

Other

1. As assigned, coordinate the acquisition of campus substitute teachers and aides; assist campus staff in working with computerized sub management program; assist substitutes in acclimating to the campus.

2. Assist with planning, preparation, and setup of faculty meetings and campus activities.

3. Sort, distribute, or deliver mail and other documents.

4. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.

5. Maintain confidentiality.

6. Follow district safety protocols and emergency procedures.

SUPERVISORY RESPONSIBILITIES

Monitor the work of campus secretaries and clerical aides.

WORKING CONDITIONS

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching