Administrative Assistant, II, II or IV

Southern Co.; Naperville (IL); On-site; USD 42,000 - 60,000; Full time

Job summary

Southern Company Gas is seeking an Administrative Assistant to provide direct support to the Director of Engineering and the broader Engineering organization. You will manage calendars, coordinate meetings and travel, and assist with materials, expense reporting, and department communications.

The ideal candidate has strong organization, discretion, initiative, and the ability to prioritize in a fast-paced engineering environment; experience with MS Office tools is required.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• Experience supporting a leader, department, or project team.
• Strong meeting planning, travel coordination, and expense support.
• Excellent written and verbal communication; ability to handle confidential information.

Responsibilities

• Manage complex calendars and coordinate meetings for the Director of Engineering and team.
• Plan travel, prepare meeting materials, and track action items.
• Support expense reporting and purchasing processes.
• Assist with department communications and documentation.

Skills

Calendar management

Travel planning

Meeting coordination

Communication

Discretion

Prioritization

Team coordination

Education

High School Diploma or GED

Associate degree preferred in related field

Tools

Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

Job Summary

Southern Company Gas is seeking a highly organized and proactive Administrative Assistant to provide direct support to the Director of Engineering and the broader Engineering organization. This role is responsible for managing complex calendars, coordinating meetings and travel, preparing materials, tracking action items, supporting expense and purchasing processes, and assisting with department communications and documentation. The ideal candidate is professional, resourceful, responsive, and able to exercise sound judgment while handling sensitive business information. Success in this position requires strong attention to detail, discretion, initiative, and the ability to prioritize effectively in a fast-paced engineering environment.

What You’ll Bring

• - High School Diploma, GED, or GED equivalent required. Associate degree in Business Administration, Office Administration, Engineering Technology, or a related field preferred.
• - At least 2 years of administrative assistant, executive assistant, or clerical experience supporting a leader, department, or project-based team.
• - Experience planning and organizing meetings, coordinating travel, preparing meeting materials, supporting expense reporting, and assisting with department or project logistics.
• - Strong organization, time management, coordination, event planning, problem-solving, and decision-making skills.
• - Excellent written and verbal communication skills with the ability to communicate effectively across all levels of the organization.
• - Demonstrated initiative, sound judgment, professionalism, discretion, and ability to handle confidential information appropriately.
• - Ability to manage multiple priorities, meet deadlines, adapt to changing business needs, and recommend practical solutions.
• - Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint; ability to learn department-specific systems and reporting tools.