Executive Administrative Assistant, Engineering

Southern Company; Chicago (IL); On-site; USD 60,799,000 - 101,331,000; Full time

Job summary

Southern Company Gas is seeking an Administrative Assistant to provide direct support to the Director of Engineering and the Engineering organization. The role includes managing calendars, coordinating meetings and travel, preparing materials, and assisting with department communications and documentation.

The ideal candidate will have strong organizational skills, discretion, and the ability to handle sensitive information in a fast-paced engineering environment.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• 2+ years in administrative/clerical support for a leader or department.
• Experience scheduling meetings, travel, expense reporting, and project logistics.
• Strong organizational, time management and communication skills; discretion essential.

Responsibilities

• Provide direct administrative support to directors and engineering teams.
• Manage calendars, prioritize requests, and prepare materials ahead of meetings.
• Coordinate logistics for meetings, including rooms, agendas, and AV needs.
• Arrange travel for leaders and team members, including itineraries and lodging.
• Prepare department documents, reports, agendas, and leadership deliverables.
• Track action items, due dates, and follow-ups to ensure timely completion.

Skills

Calendar management

Meeting coordination

Travel planning

Expense reporting

Communication

Discretion & judgment

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

Southern Company Gas is seeking an Administrative Assistant to provide direct support to the Director of Engineering and the Engineering organization. The role includes managing calendars, coordinating meetings and travel, preparing materials, and assisting with department communications and documentation.

The ideal candidate will have strong organizational skills, discretion, and the ability to handle sensitive information in a fast-paced engineering environment.