Administrative Assistant 3 (IT) 4P/856

4P Consulting Inc.; Birmingham (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

4P Consulting Inc. seeks an Administrative Assistant III to provide high-level administrative support to the Operations Communications team.

The ideal candidate will have 5+ years of administrative experience, strong calendar and meeting-management skills, and excellent written and verbal communication abilities, with advanced proficiency in Microsoft Office. Southern Company system experience and prior support for a corporate communications team are strongly preferred.

Qualifications

• 5–10 years of administrative or office support experience.
• Strong calendar and schedule management experience.
• Experience supporting multiple professionals and senior-level stakeholders.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience using spreadsheets, databases, presentation software, and other business applications.
• Strong document preparation, proofreading, and editing skills.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail.
• Professional discretion when handling confidential information.
• Proactive problem-solving and sound decision-making skills.

Responsibilities

• Provide expert-level administrative support to managers, managing directors, partners, and other professionals.
• Manage calendars, schedules, appointments, and competing priorities.
• Coordinate meetings, conferences, and events, including scheduling and logistics, agenda preparation, materials, and follow-up actions.
• Make travel arrangements and coordinate related logistics.
• Prepare, edit, review, and proofread reports, presentations, correspondence, emails, and other business documents.
• Conduct research, gather and analyze information, and prepare reports to support planning and decision-making.
• Track departmental projects, deadlines, activities, and administrative deliverables.
• Manage expense tracking and reporting in accordance with company policies.
• Serve as a key point of contact for internal and external stakeholders.
• Handle confidential and sensitive information with professionalism and discretion.
• Answer and route telephone calls and assist visitors.
• Perform general administrative duties including filing, scanning, copying, and coordinating meal orders.
• Maintain organized records and support daily office operations.
• Prioritize workload and meet deadlines in a fast-paced and rapidly changing environment.

Skills

Calendar management

Verbal communication

Written communication

Discretion/Confidential

Problem-solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Summary

We are seeking an experienced Administrative Assistant III to provide high-level administrative and office support to the Operations Communications team.

The ideal candidate will have 5+ years of administrative experience, strong calendar and meeting-management skills, excellent written and verbal communication abilities, and advanced proficiency with Microsoft Office. Southern Company system experience and previous experience supporting a corporate communications team are strongly preferred.

Key Responsibilities

• Provide expert-level administrative support to managers, managing directors, partners, and other professionals.


• Manage calendars, schedules, appointments, and competing priorities.


• Coordinate meetings, conferences, and events, including:
  
  
  • Scheduling and logistics
  
  
  • Agenda preparation
  
  
  • Meeting materials
  
  
  • Follow-up actions
  
  
  
  


• Make travel arrangements and coordinate related logistics.


• Prepare, edit, review, and proofread:
  
  
  • Reports
  
  
  • Presentations
  
  
  • Correspondence
  
  
  • Emails
  
  
  • Other business documents
  
  
  
  


• Conduct research, gather and analyze information, and prepare reports to support planning and decision-making.


• Track departmental projects, deadlines, activities, and administrative deliverables.


• Manage expense tracking and reporting in accordance with company policies.


• Serve as a key point of contact for internal and external stakeholders.


• Handle confidential and sensitive information with professionalism and discretion.


• Answer and route telephone calls and assist visitors.


• Perform general administrative duties including filing, scanning, copying, and coordinating meal orders.


• Maintain organized records and support daily office operations.


• Prioritize workload and meet deadlines in a fast-paced and rapidly changing environment.

Required Qualifications

• 5–10 years of administrative or office support experience.


• Strong calendar and schedule management experience.


• Experience supporting multiple professionals and senior-level stakeholders.


• Advanced proficiency in:
  
  
  • Microsoft Word
  
  
  • Microsoft Excel
  
  
  • Microsoft PowerPoint
  
  
  • Microsoft Outlook
  
  
  
  


• Experience using spreadsheets, databases, presentation software, and other business applications.


• Strong document preparation, proofreading, and editing skills.


• Excellent written and verbal communication skills.


• Strong organizational and time-management abilities.


• Ability to manage multiple priorities and meet deadlines.


• Strong attention to detail.


• Professional discretion when handling sensitive or confidential information.


• Proactive problem-solving and sound decision-making skills.

Preferred Qualifications

• Previous Southern Company system experience.


• Experience supporting a corporate communications or operations communications team.


• Experience coordinating high-profile meetings, conferences, and corporate events.


• Experience tracking departmental projects, activities, and deadlines.

Ideal Candidate

The successful candidate will be highly organized, detail-oriented, proactive, and comfortable working in a fast-paced corporate environment. They should be able to work independently, learn new tasks quickly, communicate effectively with diverse stakeholders, and manage multiple responsibilities while maintaining a high level of professionalism and confidentiality.