Building Office Assistant (1311)

Dunlap School District #323; Illinois; On-site; USD 23,000 - 26,000; Part time

Job summary

Dunlap School District #323, Banner Elementary School, seeks an Office Assistant to support the principal and serve as a point of contact for students, staff and the public. This seasonal, part-time position runs Monday through Friday during the 2026-27 school year, 5.75 hours per day, at $16.00 per hour.

Responsibilities include greeting visitors, answering phones, maintaining confidentiality, assisting with attendance, updating student records and supporting registration.

Qualifications

• High School Diploma or GED required.
• Excellent organizational skills with strong attention to detail.
• Proficient in typing, filing, copying and other clerical functions.
• Proficient in standard office software including MS Word, internet and email usage, MS Excel.
• Excellent interpersonal communication skills with staff, students, parents and the public.
• Ability to interact with children in a positive manner.
• Ability to multi-task while maintaining a calm, professional demeanor.
• Ability to read, write, and speak English.
• Understanding of school, district, and state rules and regulations.

Responsibilities

• Greets all visitors with courtesy and follows security procedures.
• Answers the telephone in a professional manner.
• Keeps the principal informed of important calls, visitors, messages and events.
• Maintains confidentiality of all information.
• Handles minor accidents and illnesses per school policies.
• Assists with daily attendance.
• Presents a positive image for the office and building.
• Completes reports and projects for the Principal.
• Assists with employee absence creation and substitute placements through AESOP.
• Assists with maintaining and updating student records.
• Assists with student registration as directed by the Principal.

Skills

Organizational skills

Typing

Interpersonal communication

Multi-tasking

Attention to detail

English proficiency

Reading/Writing English

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

• Position Type: Secretarial/Clerical/ Secretary - Seasonal


• Date Posted: 9/14/2026


• Location: Banner Elementary School


• Date Available: 09/22/2025

This position is part-time for the 2026-27 school year, M-F 5.75 hrs a day, $16.00/hr

Position Objective

The Office Assistant provides assistance in the daily operations of the school by supporting the work of the principal and serving as a point of contact for students, staff, and the public.

Essential Functions

• Greets all visitors with courtesy, making sure that security procedures are consistently followed


• Answers the telephone in a professional courteous manner


• Keeps the principal informed of all important calls, visitors, messages and other events pertaining to the function of our school


• Maintains strict confidentiality of all office, school, and personal information


• Handles all minor accidents and illnesses that come to the office in an efficient and professional manner in accordance with school policies


• Assists with daily attendance


• Presents a positive image to the office and the building as a whole


• Completes reports/projects specified by the Principal


• Assists with employee absence creation and substitute placements through AESOP program


• Assists with maintaining and updating all student records as required


• Assists with student registration, as directed by Principal

Additional Functions

• Other duties as assigned

Qualifications

• High School Diploma or GED


• Excellent organizational skills with strong attention to detail


• Proficient in typing, filing, copying and other clerical functions


• Proficient in standard office software applications, including Microsoft Word, internet usage, email usage, Microsoft Excel


• Excellent interpersonal communication skills. Able to communicate effectively with staff at all levels, students, parents, and the general public


• Ability to interact with children in a positive and nurturing manner


• Ability to multi-task while maintaining a calm and professional demeanor


• Ability to read, write and speak the English language


• Ability to assess and anticipate clerical tasks needed


• Understanding of school, district, and state rules and regulations regarding school operations

Working conditions

• Mental Demands: calculating, comparing, evaluation, interpreting, organizing, consulting, analyzing, planning, documenting, specifying, coordinating, implementing, and presenting.


• Physical Demands: bending, stooping, kneeling, twisting, reaching, sitting for prolonged periods of time, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity.


• Environmental Conditions: The work is performed primarily indoors; however, outside work is required on occasion. Travel between buildings may be required.

Postings current as of 9/17/2026 4:26:56 PM CST.

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