Administrative Assistant II — Growth & People-First

Smith Seckman Reid, Inc; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Employee-owned (ESOP)

401(k) with company match

Health, dental, vision coverage

Life insurance and disability

Paid time off and holidays

Tuition reimbursement

Job summary

Smith Seckman Reid, Inc is seeking an Administrative Assistant II to elevate team productivity by producing accurate documents, coordinating submittals, organizing files and schedules, and supporting client communications. You will help keep information flowing so project teams can deliver quality work, on time.

The role supports project managers, maintains confidential files, and assists with office operations, vendor coordination, and scheduling.

Qualifications

• High school degree or GED or college degree in administration or related field.
• Strong grammar, spelling, and punctuation for business correspondence.
• Experience with Microsoft Office and Cosential CRM preferred.

Responsibilities

• Maintain orderly correspondence and technical document files; archive project files annually.
• Support project leaders and Project Managers with project correspondence and client communications.
• Update contact entries and licensure/certification renewals in Cosential/CRM.
• Import SpecsLink project specifications into Word; edit, format, and print as needed.
• Upload/download and distribute submittals and RFIs using platforms such as Newforma, PDM, or Submittal Exchange; assemble hard copies.
• Maintain and distribute submittal and RFI logs daily; enter AIA data from PMs.
• Compile, bind, and distribute Project Manuals for state projects; prepare response letters and review spreadsheets.
• Provide Reception relief; reserve conference rooms, manage schedules, and arrange courier deliveries.

Skills

Organized

Attention to detail

Clear communication

Multitasking

Education

High school diploma or GED

College degree in administration or related field

Tools

Microsoft Office

Cosential CRM

Job description

Smith Seckman Reid, Inc is seeking an Administrative Assistant II to elevate team productivity by producing accurate documents, coordinating submittals, organizing files and schedules, and supporting client communications. You will help keep information flowing so project teams can deliver quality work, on time.

The role supports project managers, maintains confidential files, and assists with office operations, vendor coordination, and scheduling.