Administrative Assistant — Growth & Culture

Gresham Smith, Inc.; Richmond (VA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Healthcare package

401(k) match

Disability & life insurance

Voluntary benefits

Family planning & parental leave

Transit program

Telemedicine & EAP

Job summary

Gresham Smith, a Richmond-based firm, is seeking an Administrative Assistant to join our office team. You will format documents, maintain project trackers, coordinate meetings, and support project delivery with meticulous organization across departments.

The role emphasizes strong communication, independence, and teamwork in a collaborative, people-first culture. Experience with Deltek Vantagepoint, Adobe Acrobat Pro, and Newforma is preferred; a high school diploma is required, with a degree

Qualifications

• High school diploma or GED required; degree preferred
• Strong oral and written communication skills
• Professional dress and demeanor
• Self-motivated with ability to work independently
• Team player who can assist staff
• Ability to lift up to 20 pounds
• 3–8 years administrative experience; experience in an architectural/engineering/design firm a plus
• Knowledge of Deltek Vantagepoint, Adobe Acrobat Pro, and Newforma preferred
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Teams)

Responsibilities

• Prepare, format, and proofread complex documents per company standards
• Maintain project tracking documents (insurance certificates, contracts, deliverables)
• Coordinate office equipment maintenance and provide basic technical support
• Schedule vendor trainings and internal meetings, including logistics
• Support contract and deliverable preparation, editing, and proofreading of technical documents
• Plan and host internal and external events aligned with culture pillars; occasional after-hours work
• Assist with onboarding new hires and maintaining organized common areas
• Coordinate building maintenance requests, badge access, parking validation

Skills

Oral communication

Written communication

Independent work

Team collaboration

Lift 20 pounds

Administrative experience 3-8 years

Deltek Vantagepoint

Adobe Acrobat Pro

Newforma

Microsoft Office (Word, Excel, PowerP

Education

High school diploma or GED

Bachelor's or Associate degree preferred

Tools

Deltek Vantagepoint

Adobe Acrobat Pro

Newforma

Job description

Gresham Smith, a Richmond-based firm, is seeking an Administrative Assistant to join our office team. You will format documents, maintain project trackers, coordinate meetings, and support project delivery with meticulous organization across departments.

The role emphasizes strong communication, independence, and teamwork in a collaborative, people-first culture. Experience with Deltek Vantagepoint, Adobe Acrobat Pro, and Newforma is preferred; a high school diploma is required, with a degree