Administrative Assistant II - 14833

Aspiranet; Redlands (CA); Hybrid; USD 26,000 - 28,000; Full time

Benefits offered by this job

Competitive compensation

403(b) retirement plan with employer-m

Flexible paid time off

Employee assistance program

Employee perks program

Training opportunities

Inclusive culture

Opportunities to lead initiatives

Job summary

Aspiranet’s Redlands office is seeking an Administrative Assistant II to provide essential administrative and operational support to our Core Program. This on-site role ensures smooth front office operations, maintains program records and databases, supports fiscal processes, and upholds compliance standards.

When you join Aspiranet, you contribute to a mission-driven organization serving children, families, and communities.

Qualifications

• Minimum of two (2) years of experience in clerical or business office operations
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Experience working in a Windows-based environment
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines

Responsibilities

• Provide front office reception and manage a multi-line phone system
• Maintain program databases and generate accurate, timely reports
• Manage petty cash accounts, fiscal fund requests, and reconciliations
• Code and submit reimbursements and vendor invoices
• Maintain donation records and financial documentation
• Support onboarding, offboarding, and ongoing HR administrative processes
• Prepare meeting materials, correspondence, and safety meeting documentation
• Conduct file management, audits, archiving, scanning, and data entry
• Provide local technical support related to agency equipment
• Maintain confidentiality in accordance with HIPAA and regulatory requirements
• Model Aspiranet’s Professional Code of Ethics and agency values

Job description

Administrative Assistant II

Redlands, CA

Location: On-Site – Redlands, CA

Schedule: Full-Time | Non-Exempt

Department: Transitional Age Youth

Reports to: Core Program Director II

Pay Range: $19.00 -$20.50/hr

The base hourly range for this position is $19.00 - $20.50 for employees hired in Southern California. The pay range provided in this job posting represents the typical range or starting rate of candidates hired within the Southern California region. Candidates hired in other California locations may have different starting rates based on cost of living and market data variations. Factors that may be used to determine your actual starting rate include your education, experience, knowledge, skills, abilities, the market data for your work location, and internal comparisons to other employees in similar roles.

Position Summary

Our Redlands office is seeking an Administrative Assistant II to provide essential administrative and operational support to our Core Program. This role is critical in ensuring smooth front office operations, maintaining program records and databases, supporting fiscal processes, and upholding compliance standards.

When you join Aspiranet’s team, you become part of a mission-driven organization committed to supporting children, families, and communities across California. Your organizational skills and attention to detail will directly support programs that change lives.

Make a Meaningful Impact

Join a leading California Provider of Transition Aged Services

As an Administrative Assistant II with Aspiranet, you will play a vital role behind the scenes, ensuring our programs operate efficiently and effectively. From supporting client records and financial reconciliations to coordinating office operations and assisting with HR processes, your work helps frontline staff focus on delivering critical services to youth and families.

Your contributions will help maintain compliance, accuracy, and professionalism across the program, strengthening our ability to serve the community with excellence.

About Aspiranet

Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed.

At Aspiranet, every role contributes to something greater, helping to create a future where opportunity, hope, and healing are within everyone’s reach.

Key Responsibilities

Your Skills and Duties

• Provide front office reception and manage a multi-line phone system
• Maintain program databases and generate accurate, timely reports
• Manage petty cash accounts, fiscal fund requests, and reconciliations
• Code and submit reimbursements and vendor invoices
• Maintain donation records and financial documentation
• Support onboarding, offboarding, and ongoing HR administrative processes
• Prepare meeting materials, correspondence, and safety meeting documentation
• Conduct file management, audits, archiving, scanning, and data entry
• Manage incoming/outgoing mail, office supply inventory, and meeting room scheduling
• Provide local technical support related to agency equipment
• Maintain confidentiality in accordance with HIPAA and regulatory requirements
• Model Aspiranet’s Professional Code of Ethics and agency values

Qualifications

Education & Work Experience

• Minimum of two (2) years of experience in clerical or business office operations
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Experience working in a Windows-based environment
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.

Licenses & Certifications

• Meets all state-required conditions of employment (DOJ Fingerprint Clearance, Child Abuse Index Clearance, TB/Health Physical)
• Valid California Driver’s License and clean driving record if driving is required

Work Environment & Schedule

This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA’s established safety levels at all times.

In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Why Aspiranet?

• Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
• Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off.
• Access to our employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue.
• Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more
• Training opportunities are available to support your ongoing development and career aspirations.
• Collaborate in a supportive, inclusive, and mission-aligned culture.
• Opportunity to lead meaningful initiatives that support employee wellbeing.

Physical Demands

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA’s established safety levels at all times.

Equal Employment Opportunity

Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the organization as a whole. Aspiranet strives to provide our employees with a workplace that is welcoming, inclusive of differing world views, cultures, and lived experiences.