Administrative Assistant II - Front Office & Finance

Aspiranet; Redlands (CA); Hybride; USD 26 000 - 28 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

403(b) retirement plan with employer-m

Flexible paid time off

Employee assistance program

Employee perks program

Training opportunities

Inclusive culture

Opportunities to lead initiatives

Résumé du poste

Aspiranet’s Redlands office is seeking an Administrative Assistant II to provide essential administrative and operational support to our Core Program. This on-site role ensures smooth front office operations, maintains program records and databases, supports fiscal processes, and upholds compliance standards.

When you join Aspiranet, you contribute to a mission-driven organization serving children, families, and communities.

Qualifications

• Minimum of two (2) years of experience in clerical or business office operations
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Experience working in a Windows-based environment
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines

Responsabilités

• Provide front office reception and manage a multi-line phone system
• Maintain program databases and generate accurate, timely reports
• Manage petty cash accounts, fiscal fund requests, and reconciliations
• Code and submit reimbursements and vendor invoices
• Maintain donation records and financial documentation
• Support onboarding, offboarding, and ongoing HR administrative processes
• Prepare meeting materials, correspondence, and safety meeting documentation
• Conduct file management, audits, archiving, scanning, and data entry
• Provide local technical support related to agency equipment
• Maintain confidentiality in accordance with HIPAA and regulatory requirements
• Model Aspiranet’s Professional Code of Ethics and agency values

Description du poste

Aspiranet’s Redlands office is seeking an Administrative Assistant II to provide essential administrative and operational support to our Core Program. This on-site role ensures smooth front office operations, maintains program records and databases, supports fiscal processes, and upholds compliance standards.

When you join Aspiranet, you contribute to a mission-driven organization serving children, families, and communities.