Senior Administrative Assistant

College of Lake County; Grayslake (IL); On-site; USD 45,743,000 - 61,890,000; Full time

Benefits offered by this job

Health insurance

Dental & vision insurance

Tuition assistance

Retirement plans

Disability insurance

Flexible spending accounts

Compressed work week

Paid time off

Paid holidays

Job summary

The College of Lake County in Grayslake is seeking a Senior Administrative Assistant to provide advanced administrative support to college leadership, departments, and programs. This role ensures efficient office operations through scheduling, event coordination, report and presentation preparation, financial processing, record management, and communications.

Serving as a primary contact for students, faculty, staff, and the community, the position requires strong organization, sound judgment,

Qualifications

• High school diploma or equivalent and 4+ years of administrative experience.
• Advanced proficiency with Microsoft Office; able to manage multiple tasks and meet deadlines.
• Ability to work with individuals from diverse backgrounds with professionalism.

Responsibilities

• Maintain databases, records, and reporting; ensure accuracy, compliance and timely submissions.
• Coordinate scheduling for programs, courses, events, and meetings; manage calendars.
• Prepare documents, presentations, and financial spreadsheets; assist with purchasing within budget.
• Serve as a primary contact for students, faculty, staff, and the community.
• Provide guidance on policies and services; promote departmental programs and events.
• Participate in cross-departmental initiatives and process improvements.

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Why choose the College of Lake County for your next opportunity?

• competitive salary
• Blue Cross Blue Shield of Illinois health
• Delta Dental and Superior Vision insurance plans
• tuition support for employees and qualified family members
• three retirement plans
• disability, group and supplemental life insurance
• health and dependent care flexible spending account plans
• a compressed work week in the summer (Closed Fridays!)
• generous vacation, sick and personal time off
• 14 paid holidays each year

Position Title: Senior Administrative Assistant

Job Summary

The Senior Administrative Assistant provides advanced administrative support to college leadership, departments, and programs. This role ensures efficient office operations through scheduling, event coordination, report and presentation preparation, financial processing, record management, and communications. Serving as a primary contact for students, faculty, staff, and the community, the position requires strong organization, sound judgment, professionalism, and a commitment to excellent customer service in a fast-paced academic environment.

Job Description

Department Operations and Processes

• 60% Maintain departmental databases, records, and reporting; ensure accuracy, compliance, and timely submissions.
• Coordinate complex scheduling for programs, courses, events, and meetings; manage calendars and appointments.
• Utilize college systems for scheduling, reporting, purchasing, and operational workflows.
• Oversee office supplies, equipment maintenance, and vendor services; approve routine purchases within budget.
• Support department marketing by creating presentations, materials, and promotional content.
• Prepare professional documents, presentations, and meeting materials; assist leadership with project tracking and process improvement.
• Process payment requests, purchase orders, reimbursements, and maintain financial spreadsheets.

Student/Customer Services

• 30% Serve as an advanced point of contact for in-person, phone, and virtual inquiries, exercising judgment to address concerns and elevate issues as appropriate.
• Provide guidance on college policies, procedures, and services to students, faculty, and staff.
• Coordinate outreach to promote departmental programs and events.

Other

• 10% Participate in cross-departmental initiatives and campus events.
• Identify and recommend process enhancements to improve efficiency and service delivery.
• Perform other duties as assigned to support the mission, vision, strategic priorities and goals of the College and the primary unit,divisionand department of this position.

Physical

Primary functions require ability to remain in a stationary position (sit and/or stand) greater than 50% of the time; to occasionally stoop, bend, kneel, reach; to lift, carry, push, and/or pull up to 10 pounds frequently; to regularly operate office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard; the ability communicate to exchange information; and the ability to learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions.

Environmental

Work will often occur in an office setting; where temperatures may fluctuate between high and low temperatures occasionally; may experience varying noise levels occasionally.

Vision

Ability to observe in a near visual range with or without correction or reasonable accommodation.

Duties Disclaimer

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Qualifications

• High school diploma or equivalent.
• Minimum of four (4) years of progressively responsible administrative or related experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Ability to follow instructions, manage multiple tasks, and meet deadlines with minimal supervision, prioritizingworkand resolving most issues independently.
• Ability to work effectively with individuals from diverse backgrounds andmaintaina respectful, inclusive environment.

Desired Qualifications

• Experience working with computer information systems used for student and employee data and reporting such as Workday.

Work Schedule

Monday through Friday 8:00 AM to 4:30 PM

Pay

$18.77/hour

Full-Time/Part-Time

Full time

Total Hours Per Week

40

Position Type

Staff

Job Family

Classified

Posting Date

09/18/2026

Expected Start Date

10/07/2026

Compensation Grade

B23

Location

Grayslake Campus

Department

Outreach & On-Campus Experience

EEO Statement

College of Lake County is an Equal Opportunity Employer with a policy of non-discrimination. Qualified applicants are considered without regard to race, color, age, sex, national origin, disability, religion, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, ancestry, citizenship, parental status, pregnancy or any other status protected by law.

About CLC

College of Lake County (CLC) is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. CLC aspires to be a place where every student succeeds, every employee thrives, so that every business achieves and every community grows. Our mission is to be innovative and value-driven in supporting student success through developing and encouraging employees of all backgrounds on their journey toward achieving personal and professional growth. CLC achieved a milestone in 2025 with its designation as a Leader College of Distinction. CLC is part of the Achieving the Dream (ATD) Network, made up of 300+ colleges committed to supporting student success at their institutions and promoting economic vitality throughout their communities. CLC has been a member of the ATD Network since 2019 and has held Leader College status since 2023.