Administrative Assistant II, Early Intervention & ECSE

Clackesd; Oregon (WI); On-site; USD 51,000 - 58,000; Full time

Benefits offered by this job

Medical benefits

Retirement (PERS)

Paid time off

Professional development allowance

Fingerprinting covered

Job summary

Clackamas Education Service District is seeking an Administrative Assistant II to provide secretarial and administrative support to the program and administrator. You will handle confidential information, manage calendars, and coordinate data, contracts and communications with district partners and families.

The role requires FERPA/HIPAA compliance, strong organization and multitasking, and the ability to work with school staff, vendors and communities.

Qualifications

• Represents CESD in a professional manner in all communications.
• Maintains confidentiality regarding all department matters.
• Composes written correspondence for CESD with minimal guidance.
• Responds to inquiries and referrals from CESD school district personnel, partners and parents via phone, email or in person.
• Follows FERPA and HIPAA laws and requirements.
• Updates and manages data on the student information system.
• Organizes and maintains records and processes necessary for contracts, grants, special projects and employee communications.
• Fulfills program-level fiscal functions and/or technology purchasing, including processing requisitions, invoices, purchases, expenditure reports and reimbursements.
• Fulfills program-level human resources functions, including tasks related to ESD employees and contractors.

Responsibilities

• Represents CESD professionally in all communications and prioritizes calls, visits and correspondence.
• Maintains confidentiality of sensitive information and documents.
• Composes and proofs routine and formal correspondence with minimal guidance.
• Responds to inquiries from district personnel, partners and families via phone, email or in person.
• Manages data entry and updates in the student information system and related databases.
• Supports year-end reporting, contracts, grants and HR communications.
• Organizes records and maintains electronic and physical files and calendars.
• Assists with budgeting, requisitions, invoices and account coding for program needs.

Skills

Communication

Data management

Organization

Discretion

Education

High school diploma, GED or equivalent

Three years of administrative assistant experience

Tools

Word processing

Databases

Spreadsheets

Job description

Clackamas Education Service District is seeking an Administrative Assistant II to provide secretarial and administrative support to the program and administrator. You will handle confidential information, manage calendars, and coordinate data, contracts and communications with district partners and families.

The role requires FERPA/HIPAA compliance, strong organization and multitasking, and the ability to work with school staff, vendors and communities.