Administrative Assistant II - DW

Diocese of Green Bay; Green Bay (WI); On-site; USD 48,000 - 60,000; Full time

Job summary

Diocese of Green Bay seeks an Administrative Assistant for the Office of Divine Worship. You will perform word processing, manage liturgy workshop registrations, and assist with inquiries regarding liturgy and sacramental formation.

Using strong editing, communication, and confidentiality, you will support diocesan liturgical events and Curia-wide liturgies, collaborating with parish and diocesan staff.

Qualifications

• Associate’s degree or equivalent with 2-3 years’ experience in an administrative assistant capacity.
• Proficiency in a variety of computer software programs and ability to learn online applications.
• Comprehensive grammar, spelling and punctuation knowledge; editing communications for broad media.

Responsibilities

• Assist Office of Divine Worship with word processing and document editing.
• Support liturgy workshop registrations and coordinate requests for liturgical events.
• Communicate with parishes, handle inquiries, and maintain confidentiality.

Skills

Administrative support

Editing

Communication

Multi-tasking

Confidentiality

Teamwork

Attention to detail

Customer service

Education

Associate’s degree

2-3 years’ administrative experience

Tools

MS Office Suite

Access

PowerPoint

Word

Excel

Publisher

Photo editing tools

Job description

PRIMARY RESPONSIBILITIES:Assists professional staff of the Office of Divine Worship by performing a wide variety of administrative assistant tasks including word processing, liturgy workshop registrations, assisting with general inquiries regarding liturgy and sacramental formation, document editing/design, and supporting the mission, core values, and vision of the Catholic Diocese of Green Bay.

Diocese of Green Bay / CuriaFull-Time, Benefit Eligible
PRIMARY RESPONSIBILITIES:Assists professional staff of the Office of Divine Worship by performing a wide variety of administrative assistant tasks including word processing, liturgy workshop registrations, assisting with general inquiries regarding liturgy and sacramental formation, document editing/design, and supporting the mission, core values, and vision of the Catholic Diocese of Green Bay.
MINIMUM KNOWLEDGE, EXPERIENCE AND SKILLS REQUIRED: “Embrace the mission and vision of the Catholic Diocese of Green Bay and work in accordance with Catholic Teachings and the moral and ethical values of the Catholic Church.”
Associate’s degree or an equivalent with 2-3 years’ experience in an administrative assistant capacity.
Proficiency in use of variety of computer software programs and ability to learn online applications. Comprehensive knowledge of grammar, spelling and punctuation required. Proficiency in editing and compiling communications via variety of media platforms to send out communications from the Office. Understanding and knowledge of liturgy required to help assist with the coordination of Diocesan liturgical events and Curia wide liturgies. Working knowledge of liturgical ministry and/or experience in parish or diocesan ministry preferred.
Competency in keyboard skills. Requires advanced level of expertise using MS office software including but not limited to Access, PowerPoint, Word, Excel, Publisher plus experience with various office equipment and processes. Proficiency in editing, telephone functions, accurate money handling and customer service. Ability to learn on-line applications including online registrations, survey tools, contact management platforms, various social media, and music notation software. Experience in design and photo editing are preferred.
Ability to handle multiple tasks and interruptions; be detail oriented, be well-organized, work as part of a team, maintain confidentiality. Should have a professional demeanor, an ability to communicate effectively and work with various personalities as well as to field calls from parishes and answer general liturgical questions.
These statements are intended to describe the general nature and level of work performed by employees assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.