Admin Services Coordinator

University of Iowa; Iowa City (IA); On-site; USD 21,000 - 30,000; Full time

Job summary

The University of Iowa College of Law seeks a temporary Administrative Support Specialist to assist faculty and related programs. Duties include composing correspondence, scheduling meetings in Outlook, arranging travel, and supporting exams.

This in-person role requires proficiency in Word, PowerPoint, Excel, and Adobe Acrobat, and a commitment to excellent customer service. The position supports the Faculty Support Services Team, working 35–40 hours per week through the fall semester with

Qualifications

• Excellent communication skills (verbal and written).
• Proven attention to detail with a high degree of accuracy.
• Excellent organizational skills.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Proficient in Adobe Acrobat.
• Demonstrated experience in handling multiple assignments and prioritizing conflicting demands.
• Experience working in a team or collaborative work environment.
• Ability to work independently with direction.
• Proven commitment to excellent customer service.

Responsibilities

• Composing correspondence and scheduling meetings in Outlook.
• Assisting with travel arrangements and coordinating activities.
• Researching and compiling information; creating/editing documents in Word.
• Creating and editing slideshows in PowerPoint; working with spreadsheets in Excel.
• Proctoring exams and assisting with final exam preparation.

Skills

Communication

Attention to detail

Organization

Microsoft Office

Adobe Acrobat

Multitasking

Teamwork

Independence

Customer service

Tools

Word

PowerPoint

Excel

Outlook

Adobe Acrobat

Job description

Qualifications

• Excellent communication skills (verbal and written)
• Proven attention to detail with a high degree of accuracy
• Excellent organizational skills
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Proficient in Adobe Acrobat
• Demonstrated experience in handling multiple assignments and prioritizing conflicting demands
• Experience working in a team or collaborative work environment
• Ability to work independently with direction
• Proven commitment to excellent customer service

Work Hours

Monday-Friday, 8:00am to 5:00pm, with limited work performed from 7:30am-8:00am during exam proctoring required.

The College of Law is seeking an individual on a temporary basis to work between 35 and 40 hours per week through the end of the fall semester, with potential to extend into January 2027. This position will join the Faculty Support Services Team, working collaboratively to provide administrative assistance to faculty and related programs. Duties will include, but not limited to: composing correspondence, scheduling meetings in Outlook calendar, assisting with travel arrangements, coordinating activities, researching and/or compiling information, creating, editing, proofreading and formatting documents using Word, creating and editing slideshows in PowerPoint, and working with spreadsheets, data, and functions in Excel. Faculty Support Services also helps facilitate final exams, and the successful candidate can expect to assist faculty with proofreading, preparing exams for distribution, and proctoring exams. Qualified applicants must be highly attentive to detail, proficient in Microsoft Office Suite and Adobe Acrobat, and committed to providing excellent customer service. Position will be in-person with the potential to include some remote work. Duties will be performed mostly within regular business hours, Monday-Friday from 8:00am to 5:00pm.

JILL SOPPE

Email: [e-mail]