Administrative Assistant II (DHS Suitability) Arlington, VA

Ctec Corp; Arlington, Northern (VA, KY); Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Sick leave

401K + employer match

Performance bonus

Job summary

Cybermedia Technologies (CTEC) is seeking an experienced Administrative Assistant II (DHS Suitability) to provide executive-level support for CISA council and sector-management operations in Arlington, VA. The role emphasizes fast-paced calendar management, confidential communications, and records handling within unclassified and sensitive environments.

You will coordinate meetings, prepare briefing materials, manage records and distributions, and support senior officials and external partners

Qualifications

• 5+ years of administrative, executive-support, program-support, or operations coordination experience.
• Demonstrated ability to manage high-volume scheduling, records, communications, and deadlines.
• Strong written communication, customer service, discretion, and attention to detail.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to obtain and maintain a favorable DHS Fitness Determination (Public Trust/DHS Suitability); U.S. citizenship required.

Responsibilities

• Manage complex calendars, scheduling, meeting registration, attendee lists, rooms, virtual platforms, and event logistics.
• Coordinate agendas, pre-reads, briefing packages, correspondence, executive materials, and post-meeting follow-up.
• Maintain membership rosters, distribution lists, shared mailboxes, inquiry logs, action trackers, and document repositories.
• Route documents and requests, monitor deadlines, obtain inputs and approvals, and resolve administrative issues.
• Draft and format routine correspondence, summaries, status reports, meeting records, and leadership-ready materials.
• Support stakeholder communications and provide professional service to senior officials and external partners.
• Maintain accurate records and apply privacy, records-management, accessibility, quality, and CISA/DHS formatting requirements.
• Provide rapid administrative coordination during urgent events and maintain reliable operations amid changing priorities.

Skills

5+ years admin experience

High-volume scheduling

Written communication

Discretion and attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Job description

Administrative Assistant II (DHS Suitability)

Arlington, VA

CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government. Headquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best-in-class commercial solutions, modified for our customers’ bespoke mission requirements, are enabling this future every day.

The Company has experienced rapid growth over the past 3 years and recently received a strategic investment from Main Street Capital Corporation (NYSE: MAIN). In addition to our recent growth in Federal Civilian agencies, we are seeking to expand our capabilities in cloud development and footprint in national-security focused agencies within the Department of Defense and U.S. Intelligence Community.

Cybermedia Technologies (CTEC) is seeking an experienced Administrative Assistant II (DHS Suitability) to join our team

PROGRAM OVERVIEW

CISA’s Stakeholder Engagement Division requires an integrated team to support council and sector governance, approximately 500 annual engagements, stakeholder coordination, policy and risk analysis, executive communications, records, and contract management. The work spans unclassified and classified environments and requires products that are accurate, accessible, compliant, and ready for government use.

POSITION SUMMARY

Deliver experienced organizational and executive-level support across CISA council, leadership, and sector-management operations. The role coordinates a high volume of engagements, communications, records, and leadership products and serves as an operational hub for the team.

KEY RESPONSIBILITIES

• Manage complex calendars, scheduling, meeting registration, attendee lists, rooms, virtual platforms, and event logistics.
• Coordinate agendas, pre-reads, briefing packages, correspondence, executive materials, and post-meeting follow-up.
• Maintain membership rosters, distribution lists, shared mailboxes, inquiry logs, action trackers, and document repositories.
• Route documents and requests, monitor deadlines, obtain inputs and approvals, and resolve administrative issues.
• Draft and format routine correspondence, summaries, status reports, meeting records, and leadership-ready materials.
• Support stakeholder communications and provide professional service to senior officials and external partners.
• Maintain accurate records and apply privacy, records-management, accessibility, quality, and CISA/DHS formatting requirements.
• Provide rapid administrative coordination during urgent events and maintain reliable operations amid changing priorities.

REQUIRED QUALIFICATIONS

• 5+ years administrative, executive-support, program-support, or operations-coordination experience.
• Demonstrated ability to manage high-volume scheduling, records, communications, and competing deadlines.
• Strong written communication, customer service, discretion, and attention to detail.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to obtain and maintain a favorable DHS Fitness Determination (Public Trust/DHS Suitability); U.S. citizenship required.

PREFERRED QUALIFICATIONS

• Prior CISA or DHS experience.
• Experience supporting senior executives, federal councils, advisory committees, or large stakeholder meetings.
• Experience with records-management, correspondence-control, workflow, or task-tracking systems.

CLEARANCE

• Ability to obtain and maintain a favorable DHS Fitness Determination (Public Trust/DHS Suitability); U.S. citizenship required.

WHAT CANDIDATES SHOULD UNDERSTAND

• Work is expected to be onsite in Arlington, Virginia; approved telework may be available only as authorized by the Government.
• Positions are contingent upon contract award and successful completion of applicable security or suitability processing.
• For cleared positions, the recruiting requirement is an active Top Secret clearance with the ability to obtain and maintain SCI—not necessarily current SCI access on day one.
• For suitability positions, candidates must be able to obtain and maintain a favorable DHS Fitness Determination. Prior DHS service may help, but a previous Public Trust is not automatically transferable or guaranteed to reactivate.

PAY RANGE

Annually + Benefits(Compensation and employment offer are negotiable and will be finalized based on the candidate's relevant experience and interview assessment.

Cybermedia Technologies management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, where applicable and available, reasonable accommodation(s) may be made to enable individuals with disabilities to perform essential functions of this position.

Candidate(s) will be required to go through pre-employment screening.

Cybermedia Technologies, Inc. is a proud Equal Opportunity Employer! (EOE; M/F/D/V)

Paid vacation & Sick leave

Health insurance coverage

Performance bonus programs

401K contribution & Employer Match

As set forth in CyberMedia Technologies’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

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