Administrative Assistant I Arlington, VA

Ctec Corp; Arlington, Northern (VA, KY); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Paid vacation & sick leave

Health insurance coverage

Performance bonus programs

401K contribution & Employer Match

Job summary

Cybermedia Technologies, Inc. seeks an experienced Administrative Assistant to support CISA sector activities in Arlington, VA. The role demands precise logistics, executive interaction, meticulous records, and handling of classified information.

You will coordinate meeting logistics, draft records, and maintain action trackers while liaising with senior officials and stakeholders. A Top Secret clearance with SCI eligibility is required; onsite work is expected with possible approved telework

Qualifications

• 2+ years experience with administrative, executive-support, meeting-support, or program-coordination experience in a federal or similarly structured environment.
• Excellent organization, customer service, written communication, and attention to detail.
• Ability to interact appropriately with senior officials and manage several time-sensitive priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared repositories.
• Active Top Secret clearance with the ability to obtain and maintain SCI; U.S. citizenship required.

Responsibilities

• Coordinate classified and unclassified meeting registration, calendars, rooms, attendee lists, materials, and onsite logistics.
• Interface professionally with senior government officials, industry representatives, and other stakeholders.
• Record attendance, capture detailed meeting notes, and draft accurate notes for the record.
• Develop work plans and checklists to execute meetings and recurring operational activities.
• Maintain action trackers, distribution lists, records, correspondence, and document repositories.
• Prepare and format agendas, briefing books, executive materials, and routine status updates.
• Route inquiries and documents, monitor deadlines, and follow up on assigned actions.
• Perform all duties in accordance with security, records-management, privacy and CISA/DHS formatting requirements.

Skills

Administrative experience

Communication

Attention to detail

Time management

Interacting with senior officials

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government. Headquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best-in-class commercial solutions, modified for our customers’ bespoke mission requirements, are enabling this future every day.

The Company has experienced rapid growth over the past 3 years and recently received a strategic investment from Main Street Capital Corporation (NYSE: MAIN). In addition to our recent growth in Federal Civilian agencies, we are seeking to expand our capabilities in cloud development and footprint in national-security focused agencies within the Department of Defense and U.S. Intelligence Community.

Cybermedia Technologies (CTEC) is seeking an experienced Administrative Assistant Ito join our team

PROGRAM OVERVIEW

CISA’s Stakeholder Engagement Division requires an integrated team to support council and sector governance, approximately 500 annual engagements, stakeholder coordination, policy and risk analysis, executive communications, records, and contract management. The work spans unclassified and classified environments and requires products that are accurate, accessible, compliant, and ready for government use.

POSITION SUMMARY

Provide cleared organizational, meeting, and executive-support services for CISA sector activities. This is not a basic reception role; it requires precise logistics, confident interaction with senior officials, strong written records, and disciplined handling of classified information.

KEY RESPONSIBILITIES

• Coordinate classified and unclassified meeting registration, calendars, rooms, attendee lists, materials, and onsite logistics.
• Interface professionally with senior government officials, industry representatives, and other stakeholders.
• Record attendance, capture detailed meeting notes, and draft accurate notes for the record.
• Develop work plans and checklists to execute meetings and recurring operational activities.
• Maintain action trackers, distribution lists, records, correspondence, and document repositories.
• Prepare and format agendas, briefing books, executive materials, and routine status updates.
• Route inquiries and documents, monitor deadlines, and follow up on assigned actions.
• Perform all duties in accordance with security, records-management, privacy and CISA/DHS formatting requirements.

REQUIRED QUALIFICATIONS

• 2+ years experience with administrative, executive-support, meeting-support, or program-coordination experience in a federal or similarly structured environment.
• Excellent organization, customer service, written communication, and attention to detail.
• Ability to interact appropriately with senior officials and manage several time-sensitive priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared repositories.
• Active Top Secret clearance with the ability to obtain and maintain SCI; U.S. citizenship required.

PREFERRED QUALIFICATIONS

• Experience supporting classified meetings or secure facilities.
• Prior CISA, DHS, DoD, intelligence-community, council, or committee support.
• Experience preparing formal meeting records and executive briefing materials.

CLEARANCE

• Active Top Secret clearance with the ability to obtain and maintain SCI; U.S. citizenship required.

WHAT CANDIDATES SHOULD UNDERSTAND

• Work is expected to be onsite in Arlington, Virginia; approved telework may be available only as authorized by the Government.
• Positions are contingent upon contract award and successful completion of applicable security or suitability processing.
• For cleared positions, the recruiting requirement is an active Top Secret clearance with the ability to obtain and maintain SCI—not necessarily current SCI access on day one.
• For suitability positions, candidates must be able to obtain and maintain a favorable DHS Fitness Determination. Prior DHS service may help, but a previous Public Trust is not automatically transferable or guaranteed to reactivate.

PAY RANGE

$90,000–$110,000 Annually + Benefits(Compensation and employment offer are negotiable and will be finalized based on the candidate's relevant experience and interview assessment.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Cybermedia Technologies management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, where applicable and available, reasonable accommodation(s) may be made to enable individuals with disabilities to perform essential functions of this position. Candidate(s) will be required to go through pre-employment screening. Cybermedia Technologies, Inc. is a proud Equal Opportunity Employer! (EOE; M/F/D/V)

BENEFITS

• Paid vacation & Sick leave
• Health insurance coverage
• Performance bonus programs
• 401K contribution & Employer Match

VOLUNTARY SELF-IDENTIFICATION

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in CyberMedia Technologies’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

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