Administrative Assistant II- Contracts

CHS Career Site; Fort Wayne (IN); On-site; USD 36,000 - 52,000; Full time

Job summary

CHS Career Site is seeking an Administrative Assistant II to provide advanced administrative support to department leaders and teams within the facility. You will manage calendars, prepare reports, coordinate meetings, and ensure effective communication across departments.

The role requires strong organizational skills, discretion with confidential information, and the ability to handle multiple tasks in a fast-paced healthcare environment.

Qualifications

• Associate degree in Business Administration, Healthcare Administration, or related field preferred.
• 2-4 years of administrative or clerical experience required.
• Experience in a healthcare or facility setting preferred.

Responsibilities

• Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
• Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.
• Coordinators and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.
• Maintains and organizes electronic and physical filing systems for department documents, records, and reports.
• Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.
• Conducts research and compiles data for projects, presentations, or reports as needed.
• Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Skills

Organizational skills

Multitasking

Communication skills

Time management

Discretion and confidentiality

Education

Associate degree in Business Administration, Healthcare Administration, or related field

Tools

Microsoft Office Suite

Office equipment

Job description

Job Summary

The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.

Essential Functions

• Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
• Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.
• Coordinators and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.
• Maintains and organizes electronic and physical filing systems for department documents, records, and reports.
• Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.
• Conducts research and compiles data for projects, presentations, or reports as needed.
• Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
• 2-4 years of administrative or clerical experience required
• Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Strong organizational and multitasking skills with a focus on detail and accuracy.
• Excellent verbal and written communication skills, including the ability to create professional documents and correspondence.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.
• Ability to maintain confidentiality and handle sensitive information with discretion.