Administrative Assistant II

Community Health Systems, Inc.; Foley (AL); On-site; USD 35,000 - 52,000; Full time

Job summary

Community Health Systems, Inc. is seeking an Administrative Assistant II to provide advanced administrative support to facility leaders and teams.

The role includes managing calendars, preparing reports, coordinating meetings, and ensuring effective communication across departments. Responsibilities include preparing complex documents, handling confidential information with discretion, organizing filing systems, and supporting special projects to meet deadlines.

Qualifications

• Associate degree preferred in business, healthcare administration or related field.
• 2–4 years of administrative or clerical experience required.
• Healthcare or facility setting experience preferred.

Responsibilities

• Prepares complex correspondence, presentations, and reports with accuracy.
• Manages multiple calendars and coordinates meetings with agendas.
• Facilitates meetings, takes minutes, and follows up on action items.
• Maintains filing systems and handles confidential records.
• Liaisons with internal and external stakeholders and manages inquiries.
• Gathers data and supports projects and reports as needed.
• Manages timelines for special projects and initiatives.
• Performs other duties as assigned and maintains attendance.

Skills

Strong organizational skills

Excellent communication

Multitasking

Education

Associate degree in business or healthcare administration

Tools

Microsoft Office

Job description

Job Summary

The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.

Essential Functions

• Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
• Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.
• Coordinators and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.
• Maintains and organizes electronic and physical filing systems for department documents, records, and reports.
• Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.
• Conducts research and compiles data for projects, presentations, or reports as needed.
• Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
• 2-4 years of administrative or clerical experience required
• Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Strong organizational and multitasking skills with a focus on detail and accuracy.
• Excellent verbal and written communication skills, including the ability to create professional documents and correspondence.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.
• Ability to maintain confidentiality and handle sensitive information with discretion.