Program Coordinator III - SOM Year 2

Saint Louis University; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Saint Louis University in St. Louis, MO seeks a Program Coordinator III (Year 2) to provide administrative and operational support for Year 2 medical school courses and related programs.

This role coordinates operations, supports faculty and students, manages course materials and evaluations, and ensures compliance with accreditation standards. The position serves as a key liaison among faculty, students, academic leadership, and institutional systems, handling budgets, travel, and front-office

Qualifications

• High school diploma required; five years of admin/coordination experience.
• Experience supporting academic programs and governance processes.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Provide centralized oversight for Year 2 courses and materials.
• Coordinate room scheduling, exams, proctoring, and calendar maintenance.
• Support committees; prepare reports and meeting materials.
• Process invoices, payroll, and account reconciliations.
• Serve as liaison among faculty, students, and curricular systems.

Skills

Administrative support

Communication skills

Multitasking

Recordkeeping

Confidentiality

Education

High school diploma

Tools

OASIS

ExamSoft

Panopto

Job description

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

JOB SUMMARY

The Program Coordinator III (Year 2) provides administrative and operational support for Year 2 medical school courses and related academic programs. This position coordinates academic operations, supports faculty and students, manages course materials and evaluations, maintains curricular systems, and provides administrative support for committees and governance processes. The position serves as a key liaison among faculty, students, academic leadership, and institutional systems to ensure efficient and compliant program operations.

PRIMARY JOB RESPONSIBILITIES

• Provides centralized administrative oversight for all Year 2 courses and ensures syllabi, schedules, examinations, and instructional materials are accurate, timely, and compliant with institutional and accreditation requirements
• Serves as the primary operational liaison between course directors, faculty, students, and curricular systems including OASIS and ExamSoft
• Coordinates room scheduling, examination preparation and proctoring, post-examination processing, academic calendar maintenance, and curricular website updates
• Manages course and faculty evaluations and prepares and distributes evaluation reports to faculty and department leadership
• Provides administrative support for the Preclinical Subcommittee, Program Evaluation and Assessment Subcommittee, and other committees as assigned
• Schedules evaluation meetings, secures meeting space, coordinates catering, and assists with meeting setup and cleanup activities
• Provides complex administrative support by coordinating meetings and appointments, researching and compiling information, preparing reports and correspondence, and arranging travel accommodations
• Assists in planning and implementing programs, projects, activities, and services and may independently coordinate assigned initiatives
• Compiles and develops budgets; monitors expenditures; processes invoices, payroll, and account reconciliations; and prepares financial reports as assigned
• Attends meetings and provides administrative and clerical support to committees, commissions, and task forces as required
• Establishes and maintains recordkeeping systems and supports implementation of information technology systems within assigned areas
• Provides front-office support for students, faculty, staff, and visitors and assists faculty with instructional technologies including Panopto and audience response systems
• Handles confidential information and sensitive records using discretion and sound judgment
• May supervise, train, and delegate work to clerical staff and coordinate employee training activities
• Performs general office functions including ordering supplies, maintaining records, and performing basic bookkeeping activities
• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of administrative and clerical procedures, office systems, records management, and business practices
• Knowledge of customer service principles and processes, including customer needs assessment and service quality standards
• Knowledge of interpersonal techniques utilizing tact, patience, and professionalism
• Strong verbal and written communication skills
• Knowledge of English grammar, spelling, punctuation, and business correspondence standards
• Proficiency with computers, assigned software applications, and office technologies
• Ability to provide support and technical assistance to internal and external stakeholders
• Ability to maintain accurate and confidential records and files
• Ability to meet deadlines and manage multiple priorities
• Ability to establish and maintain effective working relationships with diverse groups
• Ability to work independently with minimal supervision
• Ability to conduct research and compile reports
• Ability to maintain confidentiality of sensitive and privileged information
• Ability to analyze situations and implement effective solutions
• Ability to maintain consistent, punctual, and reliable attendance

MINIMUM QUALIFICATIONS

• High school diploma
• Five years of relevant administrative, program coordination, or office support experience
• Function Staff Program Support Scheduled Weekly Hours: 40

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors.

If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.

Saint Louis University is a premier employer in the St. Louis region that attracts faculty and staff from around the world.

We recruit people of all faiths who share our mission to pursue truth for the greater glory of God and the service of others.