Administrative Assistant II — Budget, Travel & Projects

American Bureau of Shipping (ABS); Seattle (WA); On-site; USD 52,000 - 70,000; Full time

Job summary

American Bureau of Shipping (ABS) is seeking an Administrative Assistant II to provide confidential, secretarial, administrative, and clerical support to Department/Project Management and staff. You will use independent judgment and handle routine and semi-routine matters with initiative.

Responsibilities include scheduling, correspondence, travel arrangements (including international), expense processing, and assisting with payroll changes and invoices.

Qualifications

• Strong written and verbal communication skills.
• Ability to learn ABS Rules, Guides, and safety policies.
• Proficiency with office software and calendar/scheduler programs.
• Experience handling confidential information.

Responsibilities

• Screens telephone calls and directs messages to the appropriate person.
• Prepare routine correspondence and manage department mail.
• Maintain schedules and travel arrangements, including international travel.
• Process vendor invoices and interface with HR on payroll changes.
• Set up and maintain files, manage office supplies, and support project teams.

Skills

Communication skills

Arithmetic skills

Office administration

Multitasking

Interpersonal skills

Time management

Education

High School Diploma or equivalent

2-5 years administrative office experience

Job description

American Bureau of Shipping (ABS) is seeking an Administrative Assistant II to provide confidential, secretarial, administrative, and clerical support to Department/Project Management and staff. You will use independent judgment and handle routine and semi-routine matters with initiative.

Responsibilities include scheduling, correspondence, travel arrangements (including international), expense processing, and assisting with payroll changes and invoices.