Administrative Assistant II - Austin, TX

The University of Texas at Arlington; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading university is seeking an Administrative Assistant II in Austin, TX, to provide essential administrative support for the Texas Commission on Environmental Quality. The role involves data entry, report preparation, and quality assurance, requiring a Bachelor’s degree and relevant administrative experience. This full-time position offers an opportunity to contribute to higher education while supporting key administrative functions.

Qualifications

• One year of administrative work experience or equivalent.
• Preferred: Six months with TCEQ, four years in a team environment.

Responsibilities

• Arrange meetings, prepare agendas, and take minutes.
• Prepare and review reports for upper management.
• Track and monitor department workload and productivity.

Skills

Data Entry

Quality Assurance

Report Preparation

Team Collaboration

Training and Mentoring

Education

Bachelor’s degree in a related field

Job description

Job Title: Administrative Assistant II - Austin, TX

Join to apply for the Administrative Assistant II - Austin, TX role at The University of Texas at Arlington.

Job Summary

The Administrative Assistant II provides administrative support by completing data entry of public water system data, reviewing monthly reports, conducting quality assurance on processes and workloads, and performing other administrative tasks as needed for the Texas Commission on Environmental Quality (TCEQ) Water Supply Division. The position is located in Austin.

Minimum Qualifications

• Bachelor’s degree in a related field.
• One (1) year of administrative work experience or an equivalent combination of education and relevant experience in a similar role.

Preferred Qualifications

• Six (6) months of work experience with TCEQ, knowledge of rules and regulations.
• Four (4) years of administrative work experience within a team environment.

Essential Duties and Responsibilities

• Arrange meetings, conferences, and workshops; prepare agendas; take meeting notes/minutes.
• Prepare and review reports for upper management.
• Assist in assigning tasks to team members; track and monitor department workload, productivity, and backlog.
• Perform quality control of processes and workloads; provide status updates to upper management.
• Enter data, perform filing and coding.
• Interpret and implement administrative decisions and policies; serve as an administrative liaison with other departments and outside organizations.
• Train and mentor staff members; supervise departmental support staff.
• Perform other duties as assigned.

Additional Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Higher Education