Administrative Assistant II or III: Alternative Project Delivery (Austin District)

Txdot; Austin (TX); On-site; USD 38,000 - 65,000; Full time

Job summary

TxDOT's Austin District seeks an Administrative Assistant II or III to support its Alternative Project Delivery Team. This role involves administrative tasks such as organizing meetings, preparing reports, and interacting with management. The position is well-suited for detail-oriented candidates with strong communication skills.

Benefits

Retirement plans

Flexible work schedules

Health coverage

Tuition assistance

Paid leave and holidays

On-the-job training

Career growth opportunities

Family-friendly policies

Qualifications

• 1 year of relevant experience for Administrative Assistant II.
• 3 years of relevant experience plus technical training for Administrative Assistant III.

Responsibilities

• Attending meetings, preparing reports/minutes.
• Communicating with agencies and organizing agendas.
• Processing invoices and reimbursements.

Skills

Communication

Organizational skills

Confidentiality

Proficiency with computer systems

Education

High School diploma or equivalent

Job description

Job Description - Administrative Assistant II or III: Alternative Project Delivery (Austin District) (2501650)

Position Information

Bring Your Talents to TxDOT!

TxDOT's Austin District is seeking an Administrative Assistant II or III to support our Alternative Project Delivery Team in Austin, TX. This role involves providing administrative support for department staff, the public, and various projects and programs. The position requires interaction with middle and high-level managers and private entities. Employees at this level set their own work priorities to meet objectives, with issues rarely escalated to supervisors.

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This position is available for either Administrative Assistant II or III. The Texas Department of Transportation reserves the right to determine the appropriate level based on the applicant's experience, education, skills, and business needs.

Salary Plan/Grade:

Administrative Assistant II: A15 ($38,976 - $58,045/year)
Administrative Assistant III: A17 ($42,976 - $64,469/year)

Minimum Salary

: $38,976

Maximum Salary

: $64,469

Pay Basis

: Yearly

FLSA Status

: Nonexempt

Work Location

: Austin District Headquarters, 7901 NORTH IH 35, Austin, 78753

Travel

: Yes, approximately 5% of the time

Shift

: Day shift, Monday - Friday, 40 hours/week

Location Flexibility

: Onsite

Benefits include retirement plans, flexible work schedules, paid leave and holidays, health coverage, on-the-job training, tuition assistance, wellness programs, career growth opportunities, and family-friendly policies. In 2024, TxDOT was recognized as a Best Place for Working Parents and a Texas Mother-Friendly Worksite.

For full compensation details, visit: Total Compensation Package. To view benefits for all Texas state employees, visit: Benefitsat a Glance | ERS (texas.gov).

The core duties for an Administrative Assistant II or III include:

• Attending meetings, preparing reports/minutes
• Assisting with meeting coordination and follow-up
• Communicating with agencies, private entities, and within the department
• Organizing agendas and reviewing correspondence
• Researching and summarizing information for supervisors
• Handling phone requests, routing messages, and front desk duties
• Managing inventories and supplies
• Editing documents for clarity and accuracy
• Maintaining records and schedules, including travel arrangements
• Processing invoices and reimbursements
• Performing other assigned duties, including driving a state vehicle

Additional responsibilities for Administrative Assistant III include evaluating program content and supporting procurement activities.

Minimum Qualifications:

High School diploma or equivalent. Experience requirements:

• Admin Assistant II: 1 year of relevant experience
• Admin Assistant III: 3 years of relevant experience, with college or technical training substitutable on a year-for-year basis

Licenses and certifications:

• Valid driver’s license; ability to drive a state vehicle

Essential skills include proficiency with computer systems, effective communication, confidentiality, and organizational skills.

Physical requirements include sedentary work, lifting up to 10 lbs.

State Job Titles: Administrative Assistant IV, V. Job Codes: 0156, 0157.

Military occupational specialties may align; see: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions.

Note: This position requires driving a state vehicle. The department is an equal opportunity employer and provides accommodations for persons with disabilities upon request.