Administrative Assistant II or III: Alternative Project Delivery (Austin District)

Texas Department of Transportation; Austin (TX); On-site; USD 38,000 - 65,000; Full time

Job summary

The Texas Department of Transportation is seeking an Administrative Assistant II or III for their Alternative Project Delivery Team in Austin. This role involves comprehensive administrative support, including meeting coordination, report preparation, and maintaining effective communication with stakeholders. Ideal candidates will demonstrate strong administrative experience and the ability to manage multiple tasks effectively.

Benefits

Retirement Plans

Flexible Work Schedules

Paid Leave and Holidays

Health Premiums paid at 100% for Full-Time Employees

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave Incentives

Career Development and Advancement Opportunities

Family-Friendly Policies and Programs

Qualifications

• 1 year administrative support experience for Administrative Assistant II.
• 3 years administrative support experience for Administrative Assistant III.

Responsibilities

• Conducts administrative tasks such as answering phones, managing calendars, and preparing reports.
• Coordinates meetings and maintains records for department personnel and projects.

Skills

Administrative support practices

Maintaining effective working relationships

Coordinating and scheduling activities/resources

Education

High School Grad or Equivalent

Job description

Administrative Assistant II or III: Alternative Project Delivery (Austin District)

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This position performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

The Essential Duties for an Administrative Assistant II OR III include:

• Attends meetings and prepares official reports/minutes.
• Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
• Coordinates with other state agencies, private entities, and within the Department to meet program guidelines and deadlines.
• Coordinates, organizes, and composes meeting agendas.
• Reviews correspondence and reports drafted by others.
• Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed.
• Answers the telephone, evaluates requests, answers questions, routes messages, and serves as receptionist or front desk assistant.
• Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Maintains records and inventories of materials, supplies and equipment.
• Prepares and distributes correspondence.
• Receives new, retires old and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to a central storage area.
• Receives, sorts, opens, evaluates content, and distributes mail.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler’s behalf.
• Performs other job responsibilities as assigned. This position requires driving a state vehicle.
  
  

Additional responsibilities for an Administrative Assistant III include:

• Reviews, analyzes and evaluates program content to monitor and develop administrative policies and procedures and to identify problems and recommend solutions.
• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district
  
  

Minimum Qualifications:

Education: High School Grad or Equivalent in general high school studies.

• Experience:
  
  

Administrative Assistant II: 1 YEAR administrative or clerical support, customer service, business operations, communications, informational, or related experience.

Administrative Assistant III: 3 YEARS administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

• Applicable computer systems and applications
• Maintaining effective working relationships with others
• Coordinating and scheduling activities/resources
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Recording notes at meetings
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Follow verbal and written instructions
• Protects sensitive and confidential information
  
  

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
  
  

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Position Information

Bring Your Talents to TxDOT!

TxDOT's Austin Districtis looking for anAdministrative Assistant II or III to support our Alternative Project Delivery Team in Austin, TX. This position performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

If you want to build an exciting career, apply for this position! Watch this video!

This position is for one Administrative Assistant II or III. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

Salary Plan/Grade:

Administrative Assistant II: A15 ($38,976.00 - $58,045.00/yearly)

Administrative Assistant III: A17 ($42,976.00 - $64,469.00/yearly)

Benefits And Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs
  
  

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Job

Exec/Admin/Clerical/Legal

Schedule

Full-time

Employee Status

Regular

Job Type

Standard

Job Level

Non-Management

Job Posting

Jun 13, 2025, 2:37:11 PM

State Job Title/s

Administrative Assistant IV, V

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Applicant Information

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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