Facilities Admin Assistant — Flexible Work Options

Northwestern University; Evanston (IL); On-site; USD 30,000 - 32,000; Full time

Job summary

Northwestern University in Evanston, Illinois is seeking an administrative support specialist to provide clerical and office assistance, including drafting letters, preparing reports, and coordinating meetings and events.

The role involves basic bookkeeping, data entry, calendar management, travel arrangements, and answering inquiries by phone or email. Strong word processing, spreadsheet and database skills are required.

Qualifications

• High school diploma or equivalent is required.
• 2 years of administrative support or other relevant experience required.
• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

Responsibilities

• Draft letters, reports, charts and graphs using AI-enhanced tools.
• Assist with basic bookkeeping and reconciliation of charges.
• Screen calls and visitors and arrange travel and meetings.
• Maintain dept calendar and office supplies and kitchenette.

Skills

Administrative support

Word processing

Spreadsheet

Database software

Education

High school diploma

Tools

Microsoft Word

Excel

Databases

Job description

Northwestern University in Evanston, Illinois is seeking an administrative support specialist to provide clerical and office assistance, including drafting letters, preparing reports, and coordinating meetings and events.

The role involves basic bookkeeping, data entry, calendar management, travel arrangements, and answering inquiries by phone or email. Strong word processing, spreadsheet and database skills are required.