Administrative Assistant 2

Northwestern University; Evanston (IL); On-site; USD 30,000 - 32,000; Full time

Job summary

Northwestern University in Evanston, Illinois is seeking an administrative support specialist to provide clerical and office assistance, including drafting letters, preparing reports, and coordinating meetings and events.

The role involves basic bookkeeping, data entry, calendar management, travel arrangements, and answering inquiries by phone or email. Strong word processing, spreadsheet and database skills are required.

Qualifications

• High school diploma or equivalent is required.
• 2 years of administrative support or other relevant experience required.
• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

Responsibilities

• Draft letters, reports, charts and graphs using AI-enhanced tools.
• Assist with basic bookkeeping and reconciliation of charges.
• Screen calls and visitors and arrange travel and meetings.
• Maintain dept calendar and office supplies and kitchenette.

Skills

Administrative support

Word processing

Spreadsheet

Database software

Education

High school diploma

Tools

Microsoft Word

Excel

Databases

Job description

Evanston, Illinois

Department: Facilities Mgmt EV

Salary/Grade: NEX/10

Target hiring range for this position will be between $22.00 -$23.50 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data

Job Summary:

Provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using AI enhanced word processing, spreadsheet, database, &/or presentation software; provides basic bookkeeping and assists with the reconciliation of charges; screens calls & visitors; prepares agendas & making arrangements including travel, etc. for meetings & special events; &/or manages dept calendar, maintains office, including copiers, office supplies and kitchenette.

Specific Responsibilities:

Documents & Databases

• Proofs for spelling & grammar.
• Enters information into spreadsheets &/or databases.
• Compiles routine reports, statistics, tables, charts, etc. from readily available information.

Accounting

• Reviews, enters, tracks, &/or maintains documentation & logs of financial transactions.
• Assists with reconciliation of accounts
• Investigates & resolves discrepancies.

Human Resources

• Processes a limited variety of routine HR transactions.

Coordination

• Coordinates dept calendar
• Coordinates registration & travel.
• Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.

Contacts

• Provides information via phone, e-mail, mail, etc

Miscellaneous: Performs other duties as assigned.

Minimum Qualifications:

• A high school diploma or equivalent required.
• 2 years of administrative support or other relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parentalleave;tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.