Administrative Assistant II - Advanced Job Training

Sinclair Community College; Dayton (OH); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Tuition waiver for you and dependents

OPERS retirement benefits

Generous time off

Health benefits

Life insurance & disability

Professional development

Work-life balance

Job summary

Sinclair Community College's Prison Education Program seeks an Administrative Assistant II to provide high-quality administrative support to Directors and faculty. You will manage calendars, coordinate materials, and assist with records and communications to ensure smooth program operations on campus and at correctional facilities.

This role offers competitive benefits including tuition waivers for you and eligible dependents, robust retirement plans, generous paid time off, and ongoing

Qualifications

• Associates degree required; bachelors preferred.
• Minimum of three years of professional office experience required.
• Experience in correctional, law enforcement, or higher education setting preferred.
• Must have strong written and oral communication skills.
• Ability to work with diverse stakeholders including inmates and staff.

Responsibilities

• Provide administrative support to the Prison Education Program directors and faculty.
• Monitor shared email accounts, schedule meetings, and coordinate calendars.
• Assist with course scheduling, materials, and instructional resources.
• Track and manage instructional materials, technology, and office supplies.
• Maintain records, forms, and reports with confidentiality compliance.
• Support student and faculty processes and program activities.
• Assist with equipment inventories and logistics for graduations and credentialing.
• Provide on-site support at correctional facilities as assigned.

Skills

Professional communication

Multitasking

Attention to detail

Interpersonal skills

Criminal justice knowledge

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Administrative Assistant II - Prison Education Program

Job Title Administrative Assistant II - Prison Education Program

Location

Location Main Campus - Dayton, OH

Job Number

Job Number 05567

Department

Department Advanced Job Training

Job Category

Job Category Support

Job Type

Job Type Full-Time

Status

Status Regular

Job Open Date

Job Open Date 10/01/2026

Resume Review Date

Resume Review Date 10/16/2026

Closing Date

Closing Date 10/15/2026

Open Until Filled No

The Administrative Assistant II – Prison Education Program position at Sinclair provides high-quality administrative support to the Directors of Internal and External Programs, as well as full-time and part-time faculty within the Prison Education Program. This role helps ensure the department operates efficiently, professionally, and effectively while fostering a positive, collaborative, and service-oriented environment for students, faculty, staff, and external partners.

The salary for this position begins at $40,359.00 and is determined commensurate with education and experience.

Why you’ll love Sinclair:

• Tuition Waiver for You and Your Family: Employees and eligible dependents can take advantage of tuition-free access to Sinclair courses and programs.
• Generous Retirement Benefits: Build your future through participation in OPERS , including a 14% employer contribution.
• Exceptional Time Off: Enjoy more than four weeks of vacation and personal leave, more than three weeks of sick leave annually, and 14 paid holidays each year.
• Health Benefits That Work for You: Choose from competitive medical, dental, and vision plans designed to support you and your family’s health and well-being.
• Peace of Mind for the Future: Full-time employees receive employer-paid life insurance and long-term disability coverage.
• Professional Growth Opportunities: Continue your education and career development with tuition reimbursement and ongoing professional development support.
• Work-Life Balance and Wellness: Access programs, resources, and events that support your personal well-being and professional success.

*SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Principal Accountabilities

• Provide administrative support within the Prison Education Program department, ensuring efficient daily operations and effective communication among stakeholders
• Serve as a primary point of contact for departmental inquiries by monitoring shared email accounts, responding to routine requests, scheduling meetings, distributing communications, and coordinating calendar activities
• Assist with academic and semester planning activities, including course scheduling support, semester preparation, instructor communications, course material coordination, and maintenance of instructional resources
• Coordinate the ordering, tracking, inventory management, distribution/delivery, and return of instructional materials, textbooks, technology, office supplies, and other program resources in accordance with departmental and institutional procedures
• Process and maintain departmental records, forms, reports, spreadsheets, evaluations, and documentation while ensuring compliance with college record retention requirements and confidentiality standards
• Support student and faculty-related processes, including Prior Learning Assessments, instructor evaluations, academic correspondence, Dean’s List communications, and other programmatic activities
• Assist with the management and tracking of instructional technology and equipment, including Chromebook inventory, labeling, distribution, and related records
• Support graduation and credentialing activities by coordinating logistics, maintaining inventories of graduation materials, preparing certificates and regalia, and collaborating with correctional facilities, faculty, program leadership, families (where permitted), and Sinclair commencement personnel
• Provide on-site operational support at correctional facilities as assigned and maintain collaborative working relationships with facility staff to support program delivery and student success
• Assist with special projects, departmental events, meetings, and other initiatives in support of Advanced Job Training, Prison Education Program, and institutional goals
• Other related duties as assigned

Requirements

• Minimum of an associate’s degree required; bachelor’s degree in a related field preferred
• Minimum of three (3) years of professional office experience required; experience in correctional, law enforcement, or higher education setting preferred
• Current working knowledge of and successful professional experience working within the criminal justice system preferred
• Professional communication skills to include but not limited to oral and written required
• Ability to successfully work with diverse constituents, including college faculty and administrators as well as inmates and staff in correctional facilities required
• Ability to work on multiple tasks simultaneously while providing great attention to detail while meeting all prescribed deadlines required
• Current working knowledge of Microsoft Office and ability to learn necessary college-related databases required

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a minimum of an associate's degree?
  • Yes
  • No
• * Do you have a minimum of 3 years of related work experience?
  • Yes
  • No
• * In accordance with Sinclair Community College employment, tax, and benefits compliance requirements, please select the state in which you currently reside or will perform work for this position.
  • Ohio
  • Indiana
  • Kentucky
  • I do not reside in or am unable to perform work in one of these states.
• * Are you legally authorized to work in the United States, and will you now or in the future require employer sponsorship for a work visa? *Sinclair Community College will not sponsor applicants for work visas.
  • Yes, I am authorized to work in the United States and do not require sponsorship now or in the future.
  • Yes, I am authorized to work in the United States but will require sponsorship now or in the future.
  • No, I am not authorized to work in the United States.

Required Documents

• Resume
• Cover Letter

Optional Documents

Sinclair Community College
Human Resources
444 W. Third St. Building 7, Room 340
Dayton, Ohio, 45402