Administrative Assistant II - Prison Education Program

Sinclair Community College; Dayton (OH); On-site; USD 36,000 - 44,000; Full time

Job summary

The Administrative Assistant II for the Prison Education Program at Sinclair Community College provides essential clerical support to the Directors of Internal and External Programs and to faculty within the program. The role ensures smooth daily operations, professional communications, and reliable management of instructional resources.

Responsibilities include coordinating schedules, handling records, assisting with curriculum planning, managing materials, and supporting program events and

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Minimum of three years of professional office experience.
• Experience in correctional, higher education, or related settings preferred.
• Strong written and oral communication; ability to work with diverse constituents.

Responsibilities

• Provide administrative support to the Prison Education Program department.
• Monitor shared email, schedule meetings, and coordinate calendar activities.
• Assist with course scheduling, semester prep, and instructor communications.
• Manage instructional materials, textbooks, and office supplies.
• Maintain departmental records and ensure confidentiality and retention compliance.
• Support student and faculty processes, including assessments and communications.
• Assist with technology and equipment inventory and distribution.
• Coordinate graduation materials and collaborations with correctional facilities and Sinclair staff.
• Provide on-site operational support at correctional facilities as assigned.
• Contribute to special projects and events in support of program goals.

Skills

Professional communication

Multitasking

Attention to detail

Diversity of constituents

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

College databases

Job description

Position Information

Position Information (Default Section)

Job Title Administrative Assistant II - Prison Education Program

Location Main Campus - Dayton, OH

Job Number 05567

Department Advanced Job Training

Job Category Support

Job Type Full-Time

Status Regular

Job Open Date 10/01/2026

Resume Review Date 10/16/2026

Closing Date 10/15/2026

Open Until Filled No

Position Summary

The Administrative Assistant II – Prison Education Program position at Sinclair provides high-quality administrative supportto the Directors of Internal and External Programs, as well asfull-time and part-time faculty within the Prison EducationProgram. This role helps ensure the department operatesefficiently, professionally, and effectively while fostering apositive, collaborative, and service-oriented environment forstudents, faculty, staff, and external partners.

The salary for this position begins at $40,359.00 and isdetermined commensurate with education andexperience.

Why you’ll love Sinclair:

• Tuition Waiver for You and Your Family : Employees andeligible dependents can take advantage of tuition-free access toSinclair courses and programs.
• Generous Retirement Benefits : Build your future throughparticipation in OPERS, including a 14% employer contribution.
• Exceptional Time Off : Enjoy more than four weeks ofvacation and personal leave, more than three weeks of sick leaveannually, and 14 paid holidays each year.
• Health Benefits That Work for You : Choose fromcompetitive medical, dental, and vision plans designed to supportyou and your family’s health and well-being.
• Peace of Mind for the Future : Full-time employeesreceive employer-paid life insurance and long-term disabilitycoverage.
• Professional Growth Opportunities : Continue youreducation and career development with tuition reimbursement andongoing professional development support.
• Work-Life Balance and Wellness : Access programs,resources, and events that support your personal well-being andprofessional success.

*SCC has the right to revise this position description at anytime. This position description does not represent in any way acontract of employment.

Principal Accountabilities

• Provide administrative support within the Prison EducationProgram department, ensuring efficient daily operations andeffective communication among stakeholders
• Serve as a primary point of contact for departmental inquiriesby monitoring shared email accounts, responding to routinerequests, scheduling meetings, distributing communications, andcoordinating calendar activities
• Assist with academic and semester planning activities,including course scheduling support, semester preparation,instructor communications, course material coordination, andmaintenance of instructional resources
• Coordinate the ordering, tracking, inventory management,distribution/delivery, and return of instructional materials,textbooks, technology, office supplies, and other program resourcesin accordance with departmental and institutional procedures
• Process and maintain departmental records, forms, reports,spreadsheets, evaluations, and documentation while ensuringcompliance with college record retention requirements andconfidentiality standards
• Support student and faculty-related processes, including PriorLearning Assessments, instructor evaluations, academiccorrespondence, Dean’s List communications, and other programmaticactivities
• Assist with the management and tracking of instructionaltechnology and equipment, including Chromebook inventory, labeling,distribution, and related records
• Support graduation and credentialing activities by coordinatinglogistics, maintaining inventories of graduation materials,preparing certificates and regalia, and collaborating withcorrectional facilities, faculty, program leadership, families(where permitted), and Sinclair commencement personnel
• Provide on-site operational support at correctional facilitiesas assigned and maintain collaborative working relationships withfacility staff to support program delivery and student success
• Assist with special projects, departmental events, meetings,and other initiatives in support of Advanced Job Training, PrisonEducation Program, and institutional goals
• Other related duties as assigned

Requirements

• Minimum of an associate’s degree required; bachelor’s degree ina related field preferred
• Minimum of three (3) years of professional office experiencerequired; experience in correctional, law enforcement, or highereducation setting preferred
• Current working knowledge of and successful professionalexperience working within the criminal justice systempreferred
• Professional communication skills to include but not limited tooral and written required
• Ability to successfully work with diverse constituents,including college faculty and administrators as well as inmates andstaff in correctional facilities required
• Ability to work on multiple tasks simultaneously whileproviding great attention to detail while meeting all prescribeddeadlines required
• Current working knowledge of Microsoft Office and ability tolearn necessary college-related databases required

Applicant Documents

Required Documents

1. Resume
2. Cover Letter