Administrative Assistant II - 531101

The University of Alabama; Tuscaloosa (AL); On-site; USD 25,000 - 31,000; Full time

Job summary

The University of Alabama is seeking an Administrative Assistant II to support the operations of the Ed Leadership, Policy, and Technology Studies unit. You will manage calls, emails, route guests, maintain files, enter data, and draft communications for supervisors.

You will reconcile P-Card/Concur for staff, monitor simple budgets, and operate standard office equipment in a fast-paced environment while ensuring accuracy and confidentiality across programs.

Qualifications

• High school diploma or GED with at least 2 years of administrative experience or an associate degree or higher.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office and spreadsheet/data tracking tools.

Responsibilities

• Provide administrative support for unit operations and act as office liaison/receptionist.
• Receive and route phone calls, emails, and guests; maintain files and enter data.
• Draft and send communications on behalf of supervisor/department staff.
• Reconcile P-Card/Concur for staff against departmental budget; monitor simple budgets.
• Operate standard office equipment and support various program activities.
• Support faculty, instructional staff, and students across programs as needed.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Time management

Budget monitoring

Education

High school diploma or GED

Associate’s degree or higher

Tools

Microsoft Office

Spreadsheets

Data entry systems

Job description

Pay Grade/Pay Range:

Minimum: $18.46 - Midpoint: $22.16 (Hourly N4)

Department/Organization:

212501 - Ed Leadership/Policy/Tech Studies

Normal Work Schedule:

Monday - Friday 8:00am to 5:00pm

Job Summary:

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary:

Provides comprehensive administrative support for the Department of Educational Leadership, Policy, and Technology Studies (ELPTS), serving all program areas, including Educational Leadership (EDLE), Higher Education Administration (HEA), Instructional Technology (IT), and Social and Cultural Studies (SCS). Supports faculty, instructional staff, and students across all programs and serves as a central point of coordination for departmental operations and administrative processes. Performs other duties including financial processing and pre‑approval coordination, faculty hiring and workload support, student services, and general administrative operations in support of program and departmental priorities.

Required Minimum Qualifications:

High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge:

Strong organizational skills with the ability to manage multiple priorities and deadlines. Attention to detail, particularly in financial documentation and data tracking. Effective written and verbal communication skills. Proficiency with standard office technologies (e.g., Microsoft Office), including the ability to work with spreadsheets and data tracking tools. Ability to work in a fast-paced, interruption-driven environment while maintaining accuracy and consistency.

Preferred Qualifications:

Experience providing administrative support in a higher education setting, using spreadsheets to organize, track, and maintain data across multiple processes or workflows. Experience with financial and administrative processes (e.g., travel authorizations, reimbursements, supplemental pay). Experience supporting faculty, academic programs, or student services.

Background Investigation Statement:

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity:

The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.